Summer Fun Finland Workshop 2020

The Workshop is now closed. There were totally 86 Buyers from 25 countries and 55 Suppliers representing their companies in Estonia, Finland, Lithuania and Norway. Thank you for all who participated and helped us in this event project! 

Lucky Draw Winners

Here are lottery numbers, which indicate also the prizes. Each Buyer either in locally at Fair Centre of Helsinki or online, in remote access got a special ticket. This ticket contained a number. Here are now published major part of the winners and which sponsor have given their prize. The prizes will be mainly sent by email OR then posted my mail if the prize is not able to send other ways. We will update this list 1.9.2020 in the evening. Congratulations already for all winners!! 

Mahip Agarwal (Denmark)

74

 Sokos hotel

Ganna Malivska (Ukraine)

90

 Visit inari 

Kuyung Lee Sørensen (Denmark)

63

 Eckeröline 

Jodie Gent (Australia)

15

 Pyhän Asteli 

Jenny Abdullah (UAE)

24

 Arctic Tree House Hotel 

Irina Obukhova (Russia)

57

 Jyväskylä Region 

Rick Gedink (Nederland)

44

 Sunday Morning Resort 

Eva Wederz (Germany)

96

 Sokos hotel

     

Satu Vänskä-Westgarth (Norway)

32

 Sokos hotel

Anastasia Smirnova (Russia)

17

 Ruka kuusamo 

Rene Kristensen (Denmark)

36

 Eckeröline 

Jessica Klauer (Germany)

80

 Eckeröline 

Amit Kalsi (India)

73

 Viking line 

Monica Kramb (Spain)

7

 Tallink silja 

Reidar Usterud (Norway)

52

 Eckeröline 

Sajjan Gupta (India)

19

 Viking line 

Neringa Sedelske (Lithuania)

66

 Eckeröline 

Prabhat Verma (India)

3

 Korpikartano 

Summer Fun Finland Workshop is the largest travel trade event in the Northern Europe specialized in Summer season. You meet potential business partners in pre-scheduled 15 minutes meetings. All participants are subject to pre-registration and qualification.  Also we have added service for those Buyers and Suppliers who are not able to come to Helsinki. There is a possibility for online, speed dating meetings. See more below.

Participating as Supplier

There are two options for the Suppliers located in Finland, other Nordic countries, Baltic countries and West Russia to attend at the workshop:

1. Offline Workshop 31.8.2020 ( attending at the workshop in Messukeskus, Fair Centre Helsinki)

2. Online Workshop 31.8.2020 ( attending in remote access and meeting Buyers online)

How to participate in OFFLINE Workshop?

In 15-minutes one-on-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 10.00 to 17.00 o'clock. Also you can get all online Buyer meetings from 08.00 to 17.00 o'clock in the same price. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. It's in the power of the person to whom meeting is suggested, to accept or decline it. SEE MORE THIS OPERATION IN TITLE "PREARRANGED MEETINGS"

Additional information and inquiries for both Buyers and Suppliers, please contact to:

Baltic countries: Ms. Ene Tohv, ene.toolboxtravel [at] gmail.com 

Nordic countries and Russia: Mr. Kari Halonen, kari.halonen [at] toolboxtravel.fi 

How much does it cost attending at the Offline Workshop?

Cost of Summer Fun Finland Workshop participation as a Supplier - including a table, one sales representatives, use of meeting booking tool, lunch, and coffee is as follows:

Summer Fun Finland Workshop Offline:
Price is until 15 June  2020:  890 euro + VAT for 1 person, 2nd person additional cost 150 euro + VAT

Price on 16 June 2020 – 30 July 2020: 990 euro + VAT for 1 person, 2nd person additional cost 150 euro + VAT

Additional costs:
GetTogether Party: 50 euro + VAT
Electricty to the table: 70 euro + VAT
Hosting Pre or Post Tour destination: starting price 900 euro + VAT

Additional information contact: office [at] toolboxtravel.fi

Registration for the OFFLINE Workshop event 31.8.2020, please click here: https://forms.gle/J9zMuM2hsaRaEdc38

How to participate in ONLINE Workshop?

In 15-minutes one-on-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 08.00 to 17.00 o'clock. You don't have to come to Helsinki in person. We give you training to handle the meetings accordingly and also technical support. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. It's in the power of the person to whom meeting is suggested, to accept or decline it. SEE MORE THIS OPERATION IN TITLE "PREARRANGED MEETINGS"

Additional information and inquiries for both Buyers and Suppliers, please contact to:

Baltic countries: Ms. Ene Tohv, ene.toolboxtravel [at] gmail.com 

Nordic countries and Russia: Mr. Kari Halonen, kari.halonen [at] toolboxtravel.fi 

How much does it cost attending at the Online Workshop?

Cost of Summer Fun Finland Workshop participation as a Supplier - including Technical Support expense and hourly rate. We have put additional goal for minimum amount of online meetings/hour. If the minimum amount is not reached, the event organizer give more airing time free of charge until the minimum goal is reached.  Sample: If Supplier has bought two hours airing time, this gives for the Supplier minimum 4 meetings. If during the solid 2 hours time there have been 3 meetings only, the event organizer gives more airing time during the day where the Supplier can have additional 4th meeting with a potential Buyer. See here below guidelines and also refund policy.

1 hour OR minimum 2 meetings, 2 hours OR  min. 4 meetings,... 7 hours OR min. 14  meetings and 9 hours OR min. 18 meetings.  If the minimum amount of meetings are not reached, the event organizer will pay back for each missed meeting 75 euros + VAT back to the Supplier.

Summer Fun Finland Workshop Online:
Price is until 15 June  2020:  Technical Support 90 euros + VAT and hourly rate of 150 euros/hour + VAT 24 %. Minimum time is 1 hour. Maximum time is 9 hours. Example 4 hours meeting time: 90 euros + 4 x 150 euros = 690 euros + VAT 24%

Price on 16 June 2020 – 30 July 2020: Technical Support 100 euro + VAT and hourly rate of 160 euros/hour + VAT 24 %. Minimum time is 1 hour. Maximum time is 9 hours. Example 4 hours meeting time: 100 euros + 4 x 160 euros = 740 euros + VAT 24%

Additional costs:
None

Additional information contact: office [at] toolboxtravel.fi

Registration for the ONLINE Workshop 31.8.2020, please click here: https://forms.gle/pmuqBqu6RhoQPwyj8

Participating as a Buyer

You have two options to participate in Summer Fun Finland Workshop 2020. In both cases event is 31.08.2020. The first option is Offline Workshop, meaning you are coming to Helsinki and attending at the workshop. You have also possibility to participate in GetTogether Party and different fully hosted Pre and Post Tours.  The other option is Online Workshop. In this format you are having meetings with the Suppliers in remote access for example from your office or home. Naturally you are not able to participate GetTogether Party or different fully hosted Pre or Post Tours.

Offline Meeting Workshop 31.8.2020

Tour operators and travel agents who are looking for new products and destinations, and are involved in initiating or authorizing purchasing decisions on travel-related products and services, can register as Buyers free of charge. Travel costs are on participant's own expense. Organizer can provide one night free in 3 or 4 stars-category hotel. Limited amount of hotel rooms available.

Arrival/Departure Helsinki

Arrival to Helsinki are not included to the Hosted Buyer package. You need to purchase your own ferry, flight or train tickets in/out of Helsinki to attend at the workshop and participating for Pre and Post Tours. 

Accommodation 

We can provide for registered and approved Buyers 1 night free in Helsinki hotels of *** or **** category. This service includes also breakfast. Additional nights you need to book directly to the hotels. See our offers in the section "Accommodation".

GetTogether Party 31.8.2020

All Buyers are invited to GetTogether Party. The transfer starts at 18.00 o'clock from Messukeskus. There is a transfer bus taken you there. Light dinner is served during the programme. GetTogether Party ends around 21.00 o'clock, and there will be transfer bus back to Messukeskus (Holiday Inn Pasila) and also to city centre (Hotel Arthur, Vuorikatu 19).

Pre and Post Tours

Pre and Post Tours are fully hosted for Buyers. This includes services as follows:

* transfer from the meeting point to the destination

* accommodation during the tour

* meals during the tour

* tours and sight inspections according to itinerary

Each tour has it's own meeting point which is not necessary your hotel where you stay. You need to find your way for these meeting points. For many destinations which includes flights the meeting point is at Helsinki-Vantaa Airport. For those including ship transportation (Stockholm, Tallinn) there is the meeting point either in South Harbour (Stockholm) or West Harbour (Tallinn). Some destinations use Messukeskus and/or Kiasma Contemporary Art Museum Bus stop as their meeting point. Also Helsinki Central Railway Station can be for some tours the meeting point. Read from each itinerary description under "Pre and Post Tours".

Online Meeting Workshop 31.8.2020

This is our new service which was added due to COVID-19 pandemic. So if you are not able to come to Finland we can provide remote access meetings max. 25 / with the Suppliers * (*time difference can limit the number of appointments, and these are suggested time slots. The workshop will be from 08.00 to 17.00 o’clock in Finnish time.)

Both Buyer and Supplier need either computer, laptop, iPad or smart telephone to handle technically meetings with each other in remote access.  ToolBox Consulting provides the one-to-one meeting service and you can easily download the service in your communication tool. We will provide webinars and training meetings by telling how to use the service and what to expect during the workshop in remote access.

Approximately Supplier and Buyer can have four (4) meetings/hour at best. Within nine (9) hours (from 08.00 to 17.00 Finnish time) 36 contacts or seven (7) hours (from 10.00 to 17.00 Finnish time) totally 28 contacts at best.

Price for Buyers: Free of charge

Price for Suppliers:

  1. The Supplier who attends already at the Offline Workshop, the event is free of charge and these meetings with remote access will be additional service for Suppliers to meet Buyers online and offline. If Buyer's country is not listed here below, please contact our office by sending an email: office [at] toolboxtravel.fi .
  2. The Supplier who attends at Online Workshop ONLY there are two charges for participation as follows:
  • Technical Support Fee 90,00€/person + VAT, the fee is for every Supplier attending at the Online Workshop. The fee covers only technical support for the remote access.
  • Remote Access Online hourly rate is 150€/hour/person + VAT. Minimum time is 1 hour.

Time in your country  (Buyer)                                                                                                                Time in Finland (Supplier)

Austria              08.00                  16.00                                                                       09.00                 16.00

Belgium            08.00                  16.00                                                                       09.00                 16.00

Bulgaria            08.00                  17.00                                                                       08.00                 17.00

Croatia             08.00                  16.00                                                                       09.00                 17.00

Cyprus              08.00                  17.00                                                                       08.00                 17.00

Czech Republic 08.00                16.00                                                                       09.00                 17.00

Denmark          08.00                 16.00                                                                       09.00                 17.00

Estonia             08.00                 17.00                                                                       08.00                 17.00

France              08.00                 16.00                                                                       09.00                 17.00

Hungary           08.00                 16.00                                                                       09.00                 17.00

Germany          08.00                 16.00                                                                       09.00                 17.00

Greece              08.00                 17.00                                                                       08.00                 17.00

Iceland             08.00                 14.00                                                                       11.00                 17.00

Ireland              08.00                 15.00                                                                       10.00                 17.00

Israel                 10.00                 17.00                                                                       10.00                 17.00

Italy                   08.00                 16.00                                                                       09.00                 17.00

Latvia                08.00                 17.00                                                                       08.00                 17.00

Lithuania          08.00                 17.00                                                                       08.00                 17.00

Luxembourg    08.00                 16.00                                                                       09.00                 17.00

Netherlands    08.00                 16.00                                                                       09.00                 17.00

Norway            08.00                  16.00                                                                       09.00                 17.00

Poland              08.00                 16.00                                                                       09.00                 17.00

Portugal           08.00                 15.00                                                                       10.00                 17.00

Romania          08.00                  17.00                                                                       08.00                 17.00

Russia               08.00                 17.00                                                                       08.00                 17.00

Serbia               08.00                 16.00                                                                       09.00                 17.00

Slovakia            08.00                 16.00                                                                       09.00                 17.00

Slovenia           08.00                 16.00                                                                       09.00                 17.00

Spain                 08.00                 16.00                                                                       09.00                 17.00

Sweden            08.00                 16.00                                                                       09.00                 17.00

Switzerland      08.00                 16.00                                                                       09.00                 17.00

Turkey               08.00                 17.00                                                                       08.00                 17.00

Ukraine             08.00                 17.00                                                                       08.00                 17.00

United Kingdom 08.00              15.00                                                                       01.00                 17.00

 

Australia           15.00                18.00                                                                         08.00                  11.00

China                13.00                 18.00                                                                        08.00                  13.00

Hongkong        13.00                 18.00                                                                        08.00                  13.00

India                  10.30                17.00                                                                        08.00                   14.30

Japan                14.00                 18.00                                                                       08.00                   12.00

Saudi Arabia    08.00                 17.00                                                                       08.00                   17.00

Singapore         13.00                 17.00                                                                       08.00                   13.00

South Korea     14.00                 18.00                                                                       08.00                   12.00

Taiwan              13.00                 18.00                                                                        08.00                  13.00

Thailand           12.00                 17.00                                                                        08.00                  13.00

 

Argentina         08.00                11.00                                                                         14.00                  17.00

Brazil                 08.00                11.00                                                                         14.00                  17.00

Canada East     08.00                10.00                                                                         15.00                  17.00

Canada Ontario  08.00             10.00                                                                         15.00                  17.00

Mexico              08.00                 09.00                                                                         16.00                 17.00

USA East            08.00                10.00                                                                         15.00                 17.00

USA Lake District   08.00         10.00                                                                           15.00                17.00

 

Algeria              08.00                15.00                                                                           10.00                15.00

Egypt                09.00                16.00                                                                            10.00                17.00

Morocco           08.00               14.00                                                                            11.00                14.00

SouthAfrica      09.00               16.00                                                                            10.00                17.00

Tunisia              08.00                15.00                                                                           10.00                15.00

We will provide max. 15 minutes time slots with each Buyer and Supplier. The technical support will be hosted by us and we organize during the summer also quick training sessions of the technical speed dating system for each participant. See the registration link after the title ”Registration”. Please send your inquiries concerning online workshop to: office [at] toolboxtravel.fi

Training

Training for Buyers

We provide training online (remote access) as follows. Each training takes 30 minutes and you can join as many times you want for these training sessions. Training is in English:

Trainings are in Finnish time!

19.8 at 09.00 - 09.30 and 11.00 - 11.30  Access to the system, what services there available for Buyers and Profiling Supplier Information

20.8 at 09.00 - 09.30 and 11.00 - 11.30  Access to the system, what services there available for Buyers and Profiling Supplier Information

21.8 at 09.00 - 09.30 and 11.00 - 11.30  Prearranged meetings process

We use for these Trainings Zoom meeting service. Please send your preferred day and time to Vivian Li by email: vivian.li [at] toolboxtravel.fi . We prefer that those requests come not later than in the previous day at 21.00 o’clock Finnish time. For example if interested in 19.8.2020 at 09.00 o’clock session, the last request for the session would be 18.8 at 21.00 o’clock. This gives us time to send Zoom link in time. You will get from ToolBox Consulting Ltd. a link to these sessions according to your wishes. The service is free.

Trainers are Kari Halonen and Vivian Li by ToolBox Consulting Ltd.

Training for Suppliers

We provide training online (remote access) as follows. Each training takes 30 minutes and you can join as many times you want for these training sessions. Training is in English. Trainings are in Finnish time!

18.8 at 14.00 - 14.30 and 16.00 - 16.30  Access to the system, what services there available for Suppliers and Profiling Supplier Information

19.8 at 14.00 - 14.30 and 16.00 - 16.30  Prearranged Meetings

20.8 at 14.00 - 14.30 and 16.00 - 16.30  Access to the system, what services there available for Suppliers and Profiling Supplier Information

21.8 at 14.00 - 14.30 and 16.00 - 16.30  Doing presentations using Tavata.com service

We use for these Trainings Zoom meeting service. Please send your preferred day and time to Vivian Li by email: vivian.li [at] toolboxtravel.fi . We prefer that those requests come not later than the same day at noon. For example if interested in 18.8.2020 at 14.00 o’clock session, the last request for the session would be 18.8 at noon. This gives us time to send Zoom link in time. You will get from ToolBox Consulting Ltd. a link to these sessions according to your wishes. The service is free.

Trainers are Kari Halonen and Vivian Li by ToolBox Consulting Ltd.

Helpdesk

Helpdesk Service

You can contact if you face any problems with this Online service Vivian Li by email: vivian.li [at] toolboxtravel.fi

The service is free. Until 28.8 you can also have personal check-up your camera and microphones are working properly. Also your presentation and/or video showing are ok for this service.

We will have our Helpdesk Service for Online services also in Messukeskus but also for those who are in remote access. There will be a separate telephone number informed later for all Suppliers.

About COVID-19

ToolBox Consulting Ltd. is actively and continuously monitoring the COVID-19 virus outbreak in line with local, state and federal authorities and public health advice and the World Health Organization (WHO).

Please check the event website for up to date information about the event. With regard to the COVID-19 virus, our position remains unchanged: the health and safety or our exhibitors, visitors and staff is our number one priority.

Finland restored travel restrictions to the Belgian, Dutch and Andorran borders 6.8.2020. These restrictions will take effect on Monday 10.8.2020. Border checks can only be waived if less than eight cases of coronavirus have been detected per 100,000 people. The review period is two weeks. The decisions now made are valid until 8.9.2020 but may be amended earlier if necessary.

The situation is now being closely monitored by the Finnish government officials in Germany and Denmark. In both countries, infection rates have increased momentarily due to local disease clusters.

After today’s restriction instructions, there will be no more time to come up with new guidelines on organizing a workshop event. IF there will be some restrictions against some countries, we recommend these Buyers to switch their registration to ONLINE Workshop. It is then easy way to meet Suppliers during one day too.

EU countries and Schengen countries

There are no internal border controls in traffic between Finland and Norway, Denmark, Iceland, Estonia, Latvia, Lithuania, Italy, Greece, Liechtenstein, Malta, Germany, Slovakia and Hungary.

Non-EU countries or Schengen countries

Eligible countries are South Korea, Georgia, Japan, China, Rwanda, Thailand, Tunisia, Uruguay and New Zealand. In traffic between Finland and these countries, 13.7. commuting and other essential services for residents of those countries, and 27.7. From now on, traffic between Finland and these countries is allowed without restrictions. However, in the case of China, as recommended by the Council, the Council of the EU is required to confirm the adequate implementation of reciprocity. Restrictions on external border traffic have previously been lifted for traffic between Finland and Cyprus, Ireland, San Marino and the Vatican. Traffic between Finland and these non-Schengen countries is allowed without restrictions.

With the situation evolving rapidly, we strongly urge our exhibitors and visitors to refer to the guidelines and protocols as suggested by your local or national public health authorities regarding the virus.

We are following local and state public health advice closely. We have also contacted our venue partners and are coordinatin closely with them to ensure that they are acting in accordance with the advice of public health authorities and that information is available to our customers about the precautions being taken by the venue related to the COVID-19 virus. Statements and information from the venue(s) will be added to our event website as they become available. We have strengthened hygiene, sanitization and the availability of disinfectants at our events and we are ensuring that we have appropriate medical support and protocols in place based on guidance from local and national publi health authorities.

Out event attendees are encouraged to check the latest travel advice and entry guidelines for their home country and the country they wish to visit (Finland, Estonia and Sweden). Travel restrictions and local quarantine requirements are in place in many countries around the world. 

We are monitoring COVID-19 developments very closely and will follow up with customers as the situation develops. If you have any specific event questions, please refer to the event website and contact your ToolBox customer service team. 

MORE INFORMATION:

The WHO's standard recommendations for the general public to help prevent the spread of respiratory diseases like COVID-19 are as follows, which include hand and respiratory hygiene: 

- Avoid close contact with people who are sick

- Avoid touching your eyes, nose and mouth with unwashed hands

- Wash your hands oftern with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer that contains at least 60% alcohold if soap and water are not available

- Stay home when you are sick

- Cover you cough or sneeze with a tissue, then thorw the tissue away

- Clean and disinfect frequently touched objects and surfaces

We are as host and with our partner companies taking all precautions seriously to make this event successful. We have had here in Finland  7025 cases of corona virus (9.6.2020) and 324 casualties. Our national health care system is capable to handle the virus cases with full care and the quality is in high level.

Also we have been taking precautions for the event, which include:

  • Hand Sanitizers in the venue place
  • We have face masks available at the venue place 31.8 and also if you need for your Pre or Post Tours
  • All furniture surfaces are cleaned 1 hour before the event starts
  • All lavatories are cleaned every 2nd hour during our event
  • We ask all participants avoid hand shaking during the workshop and tours
  • All our official workshop hotels are using augmented cleaning procedures and precautions of all public areas and rooms
  • Pre and Post Tour destinations clean vehicles used, and have Hand Sanitizers available during the tour
  • If Supplier and Buyer feel sick during the workshop or during Pre and Post Tours, we will have the help of Finnish Health Care system immediately

These are current precaution plans. We are taking these in use if the situation is getting in worse in Finland. At the moment everything is in good control and hands with public and private sector.

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ToolBox Consulting Ltd. is specialized in improving service sector and especially tourism industry; its entrepreneurship and area organizations. Focus in all operations is towards international markets and progress.

 

ToolBox Consulting Ltd.
Maininkitie 2 C 22
FIN-02320 Espoo Finland
Tel. +358 50 375 1328
office [at] toolboxtravel.fi
» View detailed contact information here

 

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