September 15, 2025 – September 15, 2025 — Finland, Sweden
Åland Islands Workshop 2025
Meet potential business partners in pre-scheduled 20 minutes meetings. The event will be in Mariehamn, Åland, Finland.
Suppliers are invited from all Nordic countries to meet Buyers in Mariehamn 15.9.2025 (offline).
Discovering Åland: A Nordic Archipelago Gem
Located in the heart of the Baltic Sea between Finland and Sweden, the Åland Islands are a unique, autonomous region of Finland known for their stunning natural beauty, peaceful atmosphere, and rich maritime heritage. With over 6,700 islands, Åland offers an idyllic escape for nature lovers, history enthusiasts, and those seeking a slower pace of life. Åland consists of 6757 islands situated midway between Sweden and Finland. Although Åland is part of Finland, Ålanders speak Swedish.
Åland is especially famous for its Swedish-speaking population, red granite cliffs, and beautiful archipelago landscapes. The islands boast a blend of Finnish and Swedish cultures, which is reflected in their architecture, cuisine, and traditions.
Tourist highlights include Mariehamn, the charming capital with its leafy streets and maritime museum Ålands Sjöfartsmuseum, where visitors can explore the historic ship Pommern. Nature enthusiasts can enjoy hiking, cycling, kayaking, and sailing among the islands. Kastelholm Castle, dating back to the 14th century, offers a glimpse into Åland’s medieval past. The Bomarsund fortress ruins and Jan Karlsgården open-air museum are also must-sees.
Åland is easily accessible by ferry from both Finland and Sweden, making it a perfect destination for a relaxing island getaway with a touch of Nordic charm.
Join also in the free webinar 17.6.2025 “How to make a Åland Island Workshop 2025 event”. Click here to register in the Afternoon Break Free Webinar. Last registration of the webinar is 17.6 in the morning 09.00 am.
Last registration date of the workshop is 15.8.2025
Timetable:
11.-14.9.2025 Pre Tours
15.9.2025 Workshop
16.-19.9.2025 Post Tours
11.9 – 19.9.2025 the entire schedule is shown in EET time ( + 2 GTM )
11. – 14.9. Optional Pre Tours for Buyers. See all tours enlisted in title “ Pre and Post Tours “
14.9. Arrivals in Mariehamn city.
15.9. Offline workshop in Marieham from 10.00 – 16.00. Lunch break 12.40 – 13.20. Get Together programme (for Buyers and Suppliers) starts at 18.00. The venue place will be informed later in June 2025.
Transportation in/out Aland Islands
Recommended transportation is by Finnlines.
From Finland 14.9.2025, 2 options, Naantali – Långnäs:
departure at 10.00 from Naantali, arrival to Långnäs (Åland Islands) at 14.45
departure at 22.45 from Naantali, arrival to Långnäs (Åland Islands) at 03.45 (Monday)
From Finland 16.9.2025, 2 options, Långnäs – Naantali
departure at 02.10 from Långnäs (Åland Islands), arrival to Naantali at 07.15
departure at 15.15 from Långnäs (Åland Islands), arrival to Naantali at 19.55
Note! For evening and night ferries cabin reservations are obligatory. Also you need to have your vehicle with you because there is no transportation available in/out Långnäs to Mariehamn city.
From Sweden 14.9.2025, 2 options from Kapelskär to Långnäs (Åland Islands)
departure at 10.45 from Kapelskär, arrival to Långnäs at 15.15
departure at 21.45 from Kapelskär, arrival to Långnäs at 02.00 (Monday night)
From Sweden 16.9.2025, 2 options from Långnäs to Kapelskär
departure at 16.00 from Långnäs (Åland Islands), arrival to Kapelskär at 18.30
departure at 03.55 from Långnäs (Åland Islands), arrival to Kapelskär at 06.15
Note! For evening and night ferries cabin reservations are obligatory. Also you need to have your vehicle with you because there is no transportation available in/out Långnäs to Mariehamn city.
Accommodation
See more if you are a Buyer from “Buyers” section and if you are Supplier from “Suppliers” section.
GetTogether Party
See more if you are a Buyer from “Buyers” section and if you are Supplier from “Suppliers” section
Pre and Post Tours
Are dedicated for Buyers. Buyers can participate max. 1 Pre and 1 Post Tour.
We are looking for hosting destinations and companies to organize with us Pre and Post Tours as follows:
Pre Tours in Southwest Finland and Greater Stockholm Area, including Kapelskär municipality
Post Tours mainly in Åland Iclands
See more if you are a Buyer from “Buyers” section and if you are Supplier from “Suppliers” section. Also Buyers, please look the section “Pre and Post Tours for Buyers”.
Sponsor Packages (Golden, Silver and Bronze, contact the event organizer)
Click this registration link of Åland Islands Workshop for Suppliers: Supplier registration (has been published 10.6.2025)
When the registration link is in active mode, it will be open until 15.8.2025. Note there are different price packages available which are depending on the time of registration. Packages are Early Bird, Normal Price and Last Minute Price Packages.
See more in “Suppliers” section.
Buyers
We have only 1 option to participate as Buyer in Mariehamn Event 15.9.2025.
Requirements and Registration
There is no participation fee for Buyers attending Offline or Online Workshops.
Buyer’s definition: tour operators, travel agents and distribution channels looking for new products and destinations and are involved in initiating or authorizing purchasing decisions on travel-related products and services. Last day to enter profiles: 15.8.2025.
Please note that travel and accommodation costs are at your own expenses, except for what is shown in the Programme Package. What you need to cover for yourself, is e.g. your travel in/out Finland or Sweden (flights to Helsinki or to Stockholm and back to your home country), additional overnights in Helsinki, Turku or in Stockholm, Kapelskär and meals which are not shown in the Programme Package.
Registration For Buyers
Entry for accepted, pre-registered participants only. The registration is open until 15.8.2025.
You can register in 3 easy steps:
Enter your company data
Enter information of the participating person
Enter information about the service supplier you are looking for
Participating as a Buyer
The definition of Mariehamn “Offline” Workshop: you are coming to Finland or to Sweden and attending the workshop in Mariehamn 15.9.2025. You have also a possibility to participate in Get Together Party 15.9.2025 and different fully hosted Pre and Post Tours.
Programme
Mariehamn “Offline Meeting” Workshop 15.9.2025, Mariehamn, Åland Islands.
Buyers can register free of charge. Travel costs in/out to Helsinki or to Stockholm are on participant’s own expense. We have special offers for Buyers in accommodation for one night in *** or ****hotel category in Helsinki or Stockholm are available. Limited amount of hotel rooms available.
We recommend to confirm the meetings with Suppliers beforehand, through the Tavata Events platform. (See more Preorganized Meetings).
The Programme including Pre- and Post Tours
11. – 19.9.2025 the entire schedule is shown in EET time ( + 2 GTM ).
11. – 14.9. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours for Buyers“ Note! Pre Tour dates can be shorter than shown here.
14.9. Arrivals in Mariehamn city.
15.9. Offline workshop in Helsinki from 10.00 – 16.00. Lunch break 13.15 – 14.00. Get Together programme ( for Buyers and Suppliers ) starts at 18.00. The venue for the event will be informed later in June 2025. 16.9 – 19.9 Optional Post Tours. See all tours enlisted in title “Pre and Post Tours for Buyers”. ! Post Tours dates can be shorter than shown here.
Requirements and Registration
When arriving at the workshop, you need to register and get your Buyer badge, which allows you to walk around in the workshop area and meet the Suppliers.
Arrival/Departure Mariehamn Arrival to Helsinki or to Stockholm are not included in the Hosted Buyer package.
Regarding transportation to Åland Islands we have a deal with Finnlines ferry company which is operating from Naantali from Finland to Långnäs Harbour in Åland Islands. From Sweden Finnlines operates from Kapelskär to Långnäs. Naantali is around 182 km from Helsinki. Kapelskär locates approx. 88 kilometres from Stockholm. We are going to have special transportations from Helsinki to Naantali and from Stockholm to Kapelskär dates as follows:
14.9 departure from Helsinki to Naantali
14.9 departure from Stockholm to Kapelskär
16.9 departure from Naantali to Helsinki
16.9 departure from Kapelskär to Stockholm
If you are not using these services, then you need to purchase your own ferry, flight or train tickets in/out of Helsinki or Stockholm to attend the workshop and participate in Pre and Post Tours.
Pre Tours in Finland and Sweden are using the same dates and the tour stops in Naantali in Finnish side and in Kapelskär in Swedish side.
Flights
Flights in/out Helsinki or Stockholm. We have a special offer from Lufthansa Group when we organize workshop events in Baltic and Nordic countries. There are no direct flights by Lufthansa Group to Mariehamn. Lufthansa Group has direct flights to Helsinki and Stockholm. You need to adjust your departure and arrival dates for the timetable shown above. You need to be in Mariehamn not later than 14.9.2025. If you want to participate any Pre and Post Tours, check first when the tour starts and what is the date of the tour.
Connecting people – with the Lufthansa Group airlines
You can benefit from the cooperation with the Lufthansa Group airlines (Austrian Airlines, Brussels Airlines, Eurowings, Lufthansa and SWISS) and optimize your travel costs. The extensive route network with around 310 destinations worldwide, as well as additional destinations by Air Canada and United Airlines on North Atlantic routes, is available to you.
Click the link to book your flights: link will be published 17.6.2025.
Lufthansa Group Meetings & Events offers flexibility to you. The discounted rates are valid up to one week before and one week after the event.
The Lufthansa Group airlines look forward to welcoming you on board!
Pre and Post Tours for Buyers
Preliminary programmes for Pre and Post Tours will be as follows:
Pre Tour in Southwest Finland 11.9 – 14.9.2025
Pre Tour in Greater Stockholm area and Kapelskär Municipality 11.9 – 14.9.2025
Pre Tour Stockholm city tour 13.9.2025
Pre Tour Helsinki city tour 13.9.2025
Mariehamn city tour 14.9 late afternoon
Post Tour in West Aland Island 16.9 – 19.9.2025
Post Tour in East Aland Island 16.9 – 19.9.2025
All rights reserved.
Suppliers
Suppliers are invited from all Baltic and Nordic countries to meet Buyers either by coming to Mariehamn, in Åland Islands 15.9.2025
PARTICIPATION
You have only 1 choice to attend:
1. In Mariehamn 15.09.2025
PRICE CATEGORIES WITHIN REGISTRATION TIMETABLE
Early Bird Price Package is valid 12.6.2025 – 15.7.2025.
Normal Price Package is valid 16.7 – 15.8.2025.
Last Minute Price Package is valid from 16.8 – 1.9.2025
Prices
MARIEHAMN 15.9 own table add. person shared table+list ***
Early Bird Price 890 € 250 € 1 500 € (750 €/company)
Normal Price 990 € 250 € 1700 € (850 €/company) Last Minute Sale Package Price 1090 € 250 € 1900 € (950 €/company) Electricity on Table 80 € 0 € 80 €
Get Together Party 90 € 90 € 180 € (2 persons)
*** = Shared table with an company means you will have also shared meeting list
Pre and Post Tours
Prices when tour itinerary is received from hosting destination/company not later than 30.6.2025
Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 800 € 1 000 € 1 200 €
2 Pre or Post Tours 1 200 € 1 400 € 1 600 €
Prices when tour itinerary is received from hosting destination/company not later than 31.7.2025
Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 900 € 1 100 € 1 300 €
2 Pre or Post Tours 1 300 € 1 500 € 1 700 €
Prices when tour itinerary is received from hosting destination/company not later than 30.8.2025
Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 1100 € 1 300 € 1 500 €
2 Pre or Post Tours 1 600 € 1 800 € 2 000 €
Participating as Supplier
The event is dedicated for companies located in Baltic and Nordic countries and interested in international markets and are offering interesting products for travel trade buyers from abroad. This event has a special theme: Archipelago & Coastline.
When entering the workshop venue, you need to register first to get a special Supplier Badge which allows you to walk around in the restricted area and meet the buyers.
Mariehamn Workshop 15.9.2025
Here below the schedule. Timetable is set in EET time (+2 GMT)!
09.00 Suppliers for the Online event can register and set up their technical equipment.
09.30 – 10.00 Registration for Buyers
09.55 Opening Ceremony
10.00 – 12.40 Meetings
12.40 – 13.20 Lunch break
13:20 – 15.00 Meetings continue
15.00 – 15.20 Coffee break
15.20 – 17.00 Meetings continue
17.00 Workshop ends
18.00 – 20.30 Get Together Party for Offline Participants.
Get Together Venue Will be published in June 2025.
Catering
There is non-stop coffee/tee/water station in the workshop room.
Lunch menu includes starter, main course, coffee/tea + petit four and water as beverage. Additional orders at your own expenses. Lunch is served from 12.30 to 13.15. While registering to the event, please advise if you have any special diets or food allergies.
The lunch menu includes tap water, which is very good and potable in Finland. Any additional soft drinks and alcohol you need to pay directly to the restaurant.
Electricity
Electricity to be installed to your workshop table costs 80 € + VAT 24%/person.
Get Together Party
There is Get Together Party 15.9.2025 from 18.00 to 20.30. Location: Will be published later in June 2025.
Price: 90 € + VAT / person. Price inludes: 3-course meal with limited amount of beverages
How to participate in Åland Islands Workshop?
In 20-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 09.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS” . You can register and book the meetings through Tavata platform.
Cost of Workshop participation as a Supplier – including a table, one sales representative, use of meeting booking tool, lunch, and non-stop coffee station services.
We provide minimum 3 Training Sessions prior to workshop day. It is required to participate at least in one training session. It will give you profound information on how to manage Aland Islands Workshop Digital Platform successfully.
In 20-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 10.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS
Shared table Two different companies can share the workshop table at this workshop. They will have one common meeting list to share; not 2 separate ones.
The price list above shows “shared table + list” as two companies together. You need to divide the price in two to find what is your own company participation cost.
Pre and Post Tours
There are 3 different service packages available. You can choose either 1 or 2 tours. If you choose 2 tours, we recommend to have 1 Pre and 1 Post Tour.
Pre Tours should be between 11.9. – 14.9.2025. Pre Tour can be from minimum half day to maximum 4 days/3 nights of duration.
Post Tours should be between 16.9. – 19.9.2025. Post Tour can be from minimum half day to maximum 4 days/3 nights of duration.
Service packages have different terms and conditions:
Package 1: max. 6 participants in each tour and ToolBox choose and approve the tour participants
Package 2: max. 6 in each tour and the hosting destination choose and approve the tour participants
Package 3: max. 10 participants in each tour and the hosting destination choose and approve the tour participants
The hosting destination covers the expenses as follows: transfer in/out of Helsinki or Stockholm to the destination, all accommodation, all meals, all tours and other services during the Pre or Post Tour.
Accommodation
You can book your hotel for the event by using our preferred hotel offers. You need to book your accommodation directly and using reservation guidelines as follows.
More information, please contact:
Hotel Offers
Will be published in June 2025.
Reservation validity: Room reservations made from the quota must be confirmed with a credit card at the time of reservation or paid in advance. Note: for data protection reasons, credit card information may not be sent by e-mail. The last free cancellation date for a single reservation made from the quota is 7 days before the arrival date.
Terms and Cancellation Policy The exhibitor shall have the right to cancel the participation in Summer Fun Workshop within fourteen (14) days of receiving confirmation from the Organizer. Requests for cancellation of participation must be made in writing.
Cancellation before 31.7.2025 is
150 € + VAT %.
Between 1.8 – 31.8.2025 cancellation is 500 € + VAT %.
After 31.8 there is no refund.
If you need additional information, please contact:
Juha-Pekka Tuominen, Senior Market Specialist
Preorganized Meetings
We use event platform Tavata System to schedule meetings in advance for the Åland Islands Workshop 15.9.2025. Suppliers and buyers’ profiles will be added to Tavata and will be receiving login instructions from us.
Training Sessions
We will organize training sessions for using Tavata platform. We highly recommend joining at least one of the training sessions to assist you of using Tavata platform.
Trainings will be conducted in English with Zoom. You will receive training invitation from us. Here are the training schedules:
We strongly recommend participating at least one of the Training Sessions which we organize starting 5.8.2025 at 2.00 pm. Training Sessions are similar to each other. Then the following weeks the training is always only at 2.00 pm
5.8 at 2.00 pm
12.8 at 2.00 pm
19.8 at 2.00 pm
26.8 at 2.00 pm 2.9. at 2.00 pm 9.9 at 2.00 pm
The Training Session will be recorded also and you can watch it in our event website. See the title “Preorganized Meetings”.
The final day to make any meeting requests beforehand is 11.9.2025 (Thursday) until 4.00 pm, +2 UTC / Eastern European Time Zone (Finland).
Aland Island Workshop 2025/ToolBox Conslting is inviting you to a scheduled Zoom meeting.
Topic: Aland Island Workshop Tavata Meeting System
Join Zoom Meeting
ToolBox Consulting is inviting you to a scheduled Zoom meeting.
ToolBox Consulting is inviting you to a scheduled Zoom meeting.
Topic: Åland Island Workshop 2025 – Preorganized Meetings
Time: Aug 5, 2025 14:00 Helsinki
Join Zoom Meeting
https://us02web.zoom.us/j/82100373971?pwd=Qmp8Xjw9ShauHmbCEoaB8bvvlenPuo.1
