LGBTIQ+ Travel Workshop 2025

Registration for buyers:

• Event
• Pre and Post Tours

Last registration date is 30.3.2025

Click here to register in this event and additional activities as a Buyer

Registration for suppliers:

• Workshop
• Pre and/or Post Tour Provider

Click here to register as a Supplier

Last registration date is 30.3.2025

Workshop programme:

08.30 – 9:30 Supplier registration
10.00 – 12.00 Meetings (á 15 min meetings)
12.00 – 13.00 Lunch break
13.00 – 15.30 Meetings (á 15 min meetings)
15.30 – 15.45 Coffee break
15.45 – 17.00 Meetings (á 15 min meetings)
17.00 – 17:30 Lucky Draw & end of Workshop
18.00 – 20.30 Get Together Party

Attending Buyers requirements
There is no participation fee for Buyers attending the workshop, Pre- and Post tours. Attending buyer requirements are: tour operators, travel agents and distribution channels looking for new products and destinations for the LGBTIQ+ customer segment and are involved in initiating or authorizing purchasing decisions on travel-related products and services.

Buyer programme includes
Free attendance to the workshop incl programme, complimentary overnight at Clarion Hotel Helsinki for the of night Sun-Mon 6-7.10.2024. Possibility to attend Fully Hosted Pre- or/and Post Tours before or after the workshop.

Buyers programme does not include
Your travel in/out Finland (flights to Helsinki and back to your home country), additional overnights in Helsinki and meals, other transportation fees.

Fully Hosted Pre and Post tours for Buyers
We will also arrange Fully hosted Pre and Post tours, you can register for both workshop and the tours on the same registration site.

Accommodation
Accommodation offers in Helsinki: During this event Clarion hotel Helsinki is offering all Buyers a -15% off the daily rate with the booking code: EVENTSHELSINKI via their website: www.strawberry.fi.

Cancellation terms for Buyers
All changes to your registration / attendance must be sent in writing.
The Buyers have the right to cancel the participation to the event within fourteen (14) days of received participation confirmation from ToolBox Consulting Ltd.

Cancellation of workshop or tour later than 30.3.2025
Cancellation and no show fee 250 € + % VAT / person. Also  there is 250 eurow charges if you are cancelling your participation in one tour. If there are two  500 € + VAT %.

Workshop Price for Suppliers 
Net prices / table + VAT

Early Bird price            Normal Price

1.10-30.11.2024       1.12.2024 – 28.2.2025

1 Table /1 person / 1 appointment list

 950 €                                 1 050 €
Additional person (price/person) *

 150 €                                   200 €

1 Shared table / 2 companies / 1 appointment list  (price/table) *

1 250 €                                1 350 €

* Shared appointment list = 1 appointment list per table

Last Minute price            

1.3-30.3.2025      

1 Table /1 person / 1 appointment list

 950 €
Additional person (price/person) *

 250 €

1 Shared table / 2 companies / 1 appointment list  (price/table) *

1 450 €

* Shared appointment list = 1 appointment list per table

Electricity socket at table (price / table)            80 € / socket
Get Together Party (price / person)                  90 € /person

There will be also Last Minute Sale Price category, if the seats haven’t been used by 31.1.2025.

Fully Hosted Pre and Post Tours
Pre- and Post tours duration min, half day to max. 4 days/3 nights.
Pre Tours should be arranged between 24.4-27.4.2025
Post Tours should be arranged between 28.4- 2.5.2025

Tour itinerary
Programme for the tour shall be sent to us not later than 28.2.2025.

Package 1:
max. 6 participants in each tour and ToolBox choose and approve participants for the tour.
Package 2:
max. 6 participants in each tour and the hosting destination choose and approve participants for the tour.
Package 3:
max. 10 participants in each tour, the hosting destination choose and approve participants for the tour.

Tours are Fully Hosted, the hosting destination will cover the expenses for transfer in/out of Helsinki to the destination, accommodation, meals and other services included in the tour.

Net price + VAT                           

Package 1      Package 2       Package 3
Pre or Post Tour

800 €                   1 000 €               1 200 €
Pre and Post Tours

1 200 €                1 500 €               1 700 €

Cancellation terms for Suppliers
All changes to your registration / attendance must be sent in writing.
The supplier / exhibitor have the right to cancel the participation to the event within fourteen (14) days of received participation confirmation from ToolBox Consulting Ltd.

Cancellation fees
Cancellation before 31.1 is 150 € + VAT.
Cancellation between 1.2 – 28.2.2025 cancellation fee is 500 € + VAT.
Cancellation 1.3.2024 or later 100% cancellation fee applies, no refund.

During this event we have a selection of Pre- and Post tours to choose from:

1. Pre-tour : Magical Kalajoki & Rovaniemi 24.4 – 27.4.2025
2. Post-Tour: Wild Taiga – Wild Corner of Finland 29.04 – 2.5.2025
3. Pre- and Post tour: Helsinki Walking Tour 27.4.2024 and 30.4.2025
4. Pre- and Post tour: Day in Tallinn 26.4.2025 and 29.4.2025

Magical Kalajoki & Rovaniemi 24.4 – 27.4.2025

Preliminary programme updated

Pre Tour Magical Coast Kalajoki and Lapland updated 23.10.2024

The Wild Corner of Finland 24.4 – 2.5.2025

Post Tour Wild Taiga 29 April- 2 May 2025 updated 2.12.2024