Largest travel trade event in the Northern Europe specialized in promoting summer season. Meet potential business partners in pre-scheduled 15 minutes meetings.
This is our 8th time to organize the event. The event will be in Helsinki, Finland.
Suppliers are invited from all Baltic and Nordic countries to meet Buyers either in Helsinki 9.6.2025 (offline) AND/OR meeting them digitally 10.6.2025 (online).
Last registration date is 30.4.2025
Timetable:
4.-8.6.2025 Pre Tours
9.6.2025 Workshop and online workshop 10.6.2025
10.-13.6.2025 Post Tours
Workshop take place in Helsinki. Loecation will be published in January 2025.
4. – 13.6.2025 the entire schedule is shown in EET time ( + 2 GTM )
4. – 8.6. Optional Pre Tours
8.6. Arrivals in Helsinki
9.6. Offline workshop in Helsinki from 10.00 – 17.00. Lunch break 13.00 – 13.45. Get Together programme (for Buyers and Suppliers) starts at 18.00. The venue place will be published in January 2025.
10.– 14.6. Optional Post Tours and Virtual Tours
13.6. Return to Helsinki and departure back home
We have two options to participate: either as Buyer in Helsinki Event by coming to Helsinki 9.6.2025 OR as Online Event participant 10.6.2025.
Requirements and Registration
There is no participation fee for Buyers attending Offline or Online Workshops.
Buyer’s definition: tour operators, travel agents and distribution channels looking for new products and destinations and are involved in initiating or authorizing purchasing decisions on travel-related products and services. Last day to enter profiles: 30 April 2025.
Please note that travel and accommodation costs are at your own expenses, except for what is shown in the Programme Package. What you need to cover for yourself, is e.g. your travel in/out Finland (flights to Helsinki and back to your home country), additional overnights in Helsinki and meals which are not shown in the Programme Package.
Registration For Buyers
Entry for accepted, pre-registered participants only. The registration is open until 30.4.2025.
You can register in 3 easy steps:
Enter your company data
Enter information of the participating person
Enter information about the service supplier you are looking for
Participating as a Buyer
The definition of Helsinki “Offline” Workshop: you are coming to Finland and attending the workshop in Helsinki 9.6.2025. You have also a possibility to participate in Get Together Party 9.6.2025 and different fully hosted Pre and Post Tours.
The definition of Online Workshop: you have all your business meetings in remote access as online in 10.6.2024. For all online participants it is obligatory to participate in Training Sessions prior to workshop. Training session is needed to understand the technical requirements and handle the online platform used in the workshop. The Training Session will give you better access and performance during the workshop.
Programme
Helsinki “Offline Meeting” Workshop 9.6.2025, Helsinki
Buyers can registrate free of charge. Travel costs in/out to Helsinki are on participant’s own expense. Accommodation for one night in *** or ****hotel category in Helsinki is provided free of charge for the buyer. Limited amount of hotel rooms available.
We recommend to confirm the meetings with Suppliers beforehand, through the Tavata platform. It is possible to book the meetings in the period of 1.4.2025 morning – 5.6.2025 noon.
When arriving at the workshop, you need to register and get your Buyer badge, which allows you to walk around in the workshop area and meet the Suppliers.
The Programme including Pre- and Post Tours
4. – 15.6.2025 the entire schedule is shown in EET time ( + 2 GTM )
4. – 8.6. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours “
8.6. Arrivals in Helsinki
9.6. Offline workshop in Helsinki from 10.00 – 17.00. Lunch break 13.15 – 14.00. Get Together programme ( for Buyers and Suppliers ) starts at 18.00. The venue place will be inf
Requirements and Registration
There is no participation fee for Buyers attending Offline or Online Workshops.
Buyer’s definition: tour operators, travel agents and distribution channels looking for new products and destinations and are involved in initiating or authorizing purchasing decisions on travel-related products and services. Last day to enter profiles: 21 August 2024. Please note that travel and accommodation costs are at your own expenses, except for what is shown in the Programme Package. What you need to cover for yourself, is e.g. your travel in/out Finland (flights to Helsinki and back to your home country), additional overnights in Helsinki and meals which are not shown in the Programme Package.
Registration For Buyers
Entry for accepted, pre-registered participants only. The registration is open until 21.8.2024.
You can register in 3 easy steps:
Enter your company data
Enter information of the participating person
Enter information about the service supplier you are looking for
Participating as a Buyer
The definition of Helsinki “Offline” Workshop: you are coming to Finland and attending the workshop in Helsinki 9.9.2024 You have also a possibility to participate in Get Together Party 9.9.2024 and different fully hosted Pre and Post Tours.
The definition of Online Workshop: you have all your business meetings in remote access as online in 10.9.2024. For all online participants it is obligatory to participate in Training Sessions prior to workshop. Training session is needed to understand the technical requirements and handle the online platform used in the workshop. The Training Session will give you better access and performance during the workshop.
Programme
Helsinki “Offline Meeting” Workshop 9.9.2024, Helsinki
Buyers can registrate free of charge. Travel costs in/out to Helsinki are on participant’s own expense. Accommodation for one night in Scandic Grand Marina (address: Katajanokanlaituri , 00160 Helsinki) in Helsinki is provided free of charge for the buyer. Limited amount of hotel rooms available.
We recommend to confirm the meetings with Suppliers beforehand, through the Tavata platform. It is possible to book the meetings in the period of 22.7.2024 morning – 8.9.2024 noon.
When arriving at the workshop, you need to register and get your Buyer badge, which allows you to walk around in the workshop area and meet the Suppliers.
The Programme including Pre- and Post Tours
4. – 15.6.2025 the entire schedule is shown in EET time ( + 2 GTM )
4. – 8.6. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours “
8.6. Arrivals in Helsinki
9.6. Offline workshop in Helsinki from 10.00 – 17.00. Lunch break 13.15 – 14.00. Get Together programme ( for Buyers and Suppliers ) starts at 18.00. The venue will be published in January 2025.
10.– 13.6. Optional Post Tours. See all tours enlisted in title “Pre and Post Tours”.
13.6. Return to Helsinki and departure back home
Arrival/Departure Helsinki Arrival to Helsinki is not included in the Hosted Buyer package. You need to purchase your own ferry, flight or train tickets in/out of Helsinki to attend the workshop and participate in Pre and Post Tours.
Accommodation We will provide one free night for registered and approved Buyers in Helsinki, this service includes also breakfast. Additional nights you need to book directly with the hotels. You can book your free accommodation either for 8.6 – 9.6 (Sunday-Monday night) OR 9.6 – 10.6 (Monday-Tuesday night.
Accommodation: Will be announced in January 2025.
Other hotel offers:
Hotel Arthur
Address: Vuorikatu 19, 00100 Helsinki, FINLAND. Tel. +3589 173 441
Hotel website: www.hotelarthur.fi
Special rates for Buyers and Suppliers as follows in hotel Arthur:
Hotel’s contact information by email
and by telephone +358 (0)9 173 441
Please note that a limited number of specially priced rooms are available.
Payment method Each person staying is responsible for their own accommodation costs. We accept cash, debit card or credit card as a payment method.
Reservation validity Room reservations made from the quota must be confirmed with a credit card at the time of reservation or paid in advance. Please note that for data protection reasons, credit card information may not be sent by e-mail. The last free cancellation date for a single reservation made from the quota is 7 days prior to arrival date.
Workshop venue Will be published in January 2025.
Catering Lunch is served from 13.15 to 14.00. While registering to the event, please advise if you have any special diets or food allergies.
The lunch menu includes tap water, which is very good and potable in Finland. Any additional soft drinks and alcohol you need to pay directly to the restaurant.
For additional information, please contact Mr. Kari Halonen,
Get Together Party
Get Together Party is organised in Helsinki city centre area. There is a bus transportation to the restaurant and back.
Pre and Post Tours
Pre and Post Tours are fully hosted for Buyers. The duration of the tours are from half day to 3 – 4 days. Please see each tour itinerary and timetable in our event website. Tours will be published not later than August 2024. Fully hosted tour includes services as follows:
transfer from the meeting point to the destination
accommodation during the tour
meals during the tour
tours and sight inspections according to the itinerary
Pre Tours are between 4.6 – 8.6.2025 Post Tours are between 10.6 – 13.6.2025
Each tour has it’s own meeting point which is not necessary the hotel where you stay. You need to find your way to these meeting points. For the destinations including flights the meeting point is at Helsinki-Vantaa Airport. For those including cruise ship travel (Stockholm, Tallinn) the meeting point is either in South Harbour (Stockholm) or West Harbour (Tallinn). Some destinations use Kiasma Contemporary Art Museum Bus stop as their meeting point. Also Helsinki Central Railway Station can be the meeting point for some tours. More information in section “Pre and Post Tours”.
Online Meeting Workshop 10.6.2025
Here below the schedule. Timetable is set in EET time (+2 GMT)!
08.00 – 09.00 Testing Session for Buyers and Suppliers to check their computer functions
09.00 – 12.15 Meetings start
12.15 – 13.00 Lunch break
13.00 – 15.30 Meetings continue
15.30 – 15.45 Coffee break. For Online participants there is no obligatory break
15.45 – 17.00 Meetings continue
17.00 Workshop ends
The duration of each meeting is 15 minutes. We use a special Tavata Events -platform to organize all meeting sessions. You need to prebook all your meetings. During the workshop day it is not possible to add meetings. It is possible to register and book the meetings through Tavata platform during the period of 1.4.2025 – 9.9.2025 at noon.
Please check your time zone referring to EET time (which is used in Estonia, Finland, Latvia and Lithuania). It is +2 GMT. The official timetable is shown in EET time.
Price for Buyers: Free of charge Lucky Draw Raffle for Buyers 9.6 and 10.6.2025. In the end of both workshop days there will be a special Lucky Draw Raffle. The winners will be contacted separately and winner´s names will be published in the event website.
Partners and Sponsors
Partners of this events are: Will be published in January 2025. Our technical partner is Tavata Global System.
Cancellation Policy
Buyers, Media, Event Partners
Time is valuable for all of us. If you are unable to attend, please inform us as soon as possible.
In case of no-show you will not be able to apply for the coming Summer Fun Workshop Days.
For the Workshop and Pre and Post Tours there is a cancellation timetable. The deadline for the Workshop, Pre and Post Tour cancellation is 30.4.2025.
For each Pre and Post Tour there is a cancellation fee of 250 euros after 30.4.2025. Also if the cancellation is for the workshop itself, the cancellation fee is 250 euros.
If you need any additional information, please contact:
Kristiina Kauppinen, Senior Market Specialist
Kari Halonen, Senior Market Specialist kari.
Suppliers
This is our 8th time to organize the event. The event will be held in Helsinki, Finland.
Suppliers are invited from all Baltic and Nordic countries to meet Buyers either by coming to Helsinki 9.6.2025 AND/OR meeting them digitally 10.6.2025.
PARTICIPATION
You have three choices to attend:
1. In Helsinki only 09.06.2025
2. Online only 10.06.2025
3. Combination = Both Helsinki and Online Workshops 09.06 – 10.06.2025
PRICE CATEGORIES WITHIN REGISTRATION TIMETABLE
Super Early Bird Package is valid 20.11.2024 – 31.12.2024.
Early Bird Price Package is valid 1.1.2025 – 28.2.2025.
Normal Price Package is valid 1.3 – 31.3.2025.
Last Minute Price Package is valid 1.4 – 30.4.2025
Prices
HELSINKI 9.6 own table add. person shared table+list ***
Super Early Bird 950 € 250 € 1 500 € (750 €/company)
Early Bird Price 1150 € 250 € 1 900 € (950 €/company)
Normal Price 1350 € 250 € 2100 € (1050 €/company)
Last Minute Price 1500 € 250 € 2400 € (1200 €/company)
Electricity on Table 90 € 0 € 80 €
Get Together Party 90 € 90 € 180 € (2 persons)
ONLINE 10.6 own table add. person shared table + list ***
Super Early Bird 650 € 150 € 800 € (400 €/company)
Early Bird Price 750 € 150 € 900 € (450 €/company)
Normal Price 850 € 150 € 1000 € (500 €/company)
Last Minute Price 950 € 150 € 1100 € (550 €/company)
Get Together Party ** 90 € 9 0 € 180 € (2 persons)
COMBINATION 9.6 – 10.6 own table add. person shared table+list ***
Super Early Bird Price 1 400 € 300 € 1 500 €
Early Bird Price 1 700 € 300 € 1 600 €
Normal Price 2 000 € 300 € 1 700 €
Electricity on Table * 80 € – € 80 €
Get Together Party ** 90 € 90 € 180 € (2 persons)
* = Only for 09.06 event in Helsinki. (location will be informed later)
** = You can participate as Online Supplier also 9.6 Get Together Party if you are in Helsinki
*** = Shared table with an company means you will have also shared meeting list
Pre and Post Tours
Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 900 € 1 100 € 1 300 €
2 Pre or Post Tours 1 400 € 1 600 € 1 800 €
Virtual Tour
1200 €, max. 1 hour/1 tour, no Buyer limitations, mainly targeted to Online Buyers. Max. 2 tours/destination. Virtual Tours are going to be held 12.6 (- 13.6).2025.
We are looking also for Pre and Post Tour programme hosts (companies and destinations) from Estonia, Finland and Sweden. When registering, please indicate your interest in hosting also FAM trips.
Participating as Supplier
The event is dedicated for companies located in Baltic and Nordic countries and interested in international markets and are offering interesting products for travel trade buyers from abroad.
When entering the workshop venue, you need to register first to get a special Supplier Badge which allows you to walk around in the restricted area and meet the buyers.
The Programme including Pre and Post Tours
4. – 13.6.2025 The entire schedule is shown in EET time ( + 2 GTM )
4.– 8.6. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours “.
8.6. Arrival to Helsinki
9.6. Helsinki workshop from 10.00 – 17.00
10. – 13.6. Optional Post Tours. See all tours enlisted in title “ Pre and post Tours”.
13.6. Return to Helsinki and departure back home
Helsinki Workshop 9.6.2025
Here below the schedule. Timetable is set in EET time (+2 GMT)!
09.00 Suppliers for the Online event can register and set up their technical equipment.
09.30 – 10.00 Registration for Offline Buyers
10.00 – 13.15 Meetings
13.15 – 14.00 Lunch break
14:00 – 15.30 Meetings continue
15.30 – 15.45 Coffee break
15.45 – 17.00 Meetings continue
17.00 Workshop ends
18.00 – 20.30 Get Together Party for Offline Participants.
Get Together Venue Will be published in January 2025
Catering
There is non-stop coffee/tee/water station in the workshop room.
Lunch menu includes starter, main course, coffee/tea + petit four and water as beverage. Additional orders at your own expenses. Lunch is served from 13.15 to 14.00. While registering to the event, please advise if you have any special diets or food allergies.
The lunch menu includes tap water, which is very good and potable in Finland. Any additional soft drinks and alcohol you need to pay directly to the restaurant.
Electricity
Electricity to be installed to your workshop table costs 80 € + VAT 24%/person.
Get Together Party
There is Get Together Party 9.6.2025 from 18.00 to 20.30. Location: Will be published in January 2025.
Price: 90 € + VAT / person. Price inludes: 3-course meal with limited amount of beverages
Online Meeting Workshop 10.6.2025 in Helsinki
Here below the schedule. Timetable is set in EET time (+2 GMT)!
08.00 Suppliers for the Online event can test their technical equipment in our meeting system
09.00 – 12.00 Meetings. All meetings are for 15 minutes
12.00 – 12.45 Lunch break
13.00 – 15.30 Meetings continue
15.30 – 15.45 Coffee break. For Online Workshop participants there is no obligatory break
15.45 – 17.00 Meetings continue
17.00 Workshop ends
How to participate in OFFLINE Workshop?
In 15-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 09.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS” . You can register and book the meetings through Tavata platform during the period of 1.4.morning – 5.6.2025 at noon.
Cost of Summer Fun Workshop participation as a Supplier – including a table, one sales representative, use of meeting booking tool, lunch, and non-stop coffee station services.
How to participate in ONLINE Workshop?
It is important that Suppliers and Buyers technically master our digital platform where your profile and prearranged meetings are managed. Also you need to master video conference tool with audio, camera, and sound system.
It is necessary to download Google Chrome as a browser. By using this browser our digital platform will work properly. Also we recommend to check your company firewall system and if you use company computer/laptop/iPad. Sometimes firewall blocks all kinds of video conference systems. We recommend then using your own, personal computer instead.
We provide minimum 3 Training Sessions prior to workshop day. It is required to participate at least in one training session. It will give you profound information on how to manage Summer Fun Workshop Digital Platform successfully.
In 15-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 09.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS”
Why combine both Helsinki and ONLINE Workshops?
You can easily combine both Offline and Online workshop events. The Buyers are not the same in these two workshop events.
Shared table Two different companies can share the workshop table 11.9.2024. They will have one common meeting list to share; not 2 separate ones.
Two different companies can share “digital table” at the digital workshop 12.9.2024. They will have one common meeting list to share, not 2 separate ones.
The price list above shows “shared table + list” as two companies together. You need to divide the price in two to find what is your own company participation cost. For example 2 companies want to participate Offline Workshop 9.9 event only. The total cost is 1100 euros + VAT 24 % where applicable. The company cost would be then 550 euros + VAT 24 %.
Pre and Post Tours
There are 3 different service packages available. You can choose either 1 or 2 tours. If you choose 2 tours, we recommend to have 1 Pre and 1 Post Tour.
Pre Tours should be between 5.9 – 8.9.2024. Pre Tour can be from minimum half day to maximum 4 days/3 nights of duration.
Post Tours should be between 10.9 – 14.9.2024. Post Tour can be from minimum half day to maximum 4 days/3 nights of duration.
Service packages have different terms and conditions:
Package 1: max. 6 participants in each tour and ToolBox choose and approve the tour participants
Package 2: max. 6 in each tour and the hosting destination choose and approve the tour participants
Package 3: max. 10 participants in each tour and the hosting destination choose and approve the tour participants
The hosting destination covers the expenses as follows: transfer in/out of Helsinki to the destination, all accommodation, all meals, all tours and other services during the Pre or Post Tour.
Accommodation
You can book your hotel for the event by using our preferred hotel offers. You need to book your accommodation directly and using reservation guidelines as follows.
More information, please contact:
Hotel Offers
Will be published in January 2025..
Reservation validity: Room reservations made from the quota must be confirmed with a credit card at the time of reservation or paid in advance. Note: for data protection reasons, credit card information may not be sent by e-mail. The last free cancellation date for a single reservation made from the quota is 7 days before the arrival date.
Terms and Cancellation Policy The exhibitor shall have the right to cancel the participation in Summer Fun Workshop within fourteen (14) days of receiving confirmation from the Organizer. Requests for cancellation of participation must be made in writing.
Cancellation before 31.3 is
150 € + VAT %.
Between 1.4 – 30.4.2025 cancellation is 500 € + VAT %.
After 30.4 there is no refund.
If you need additional information, please contact:
Juha-Pekka Tuominen, Senior Market Specialist
Pre and Post Tours
Pre and Post Tours are fully hosted tours including transfers from Helsinki to the destination, and accommodation, meals and tours in the destination. There are specific starting and ending points for each tours which can be Helsinki-Vantaa Airport, Helsinki West Harbour, Helsinki Central Railway Station or Kiasma – contemporary art museum bus stop.
Which tours are you interested in participating? All applicants need to get confirmation from the hosting destination before final approval. Pre tours are between 04.06 – 08.06.2025 and post tours between 10.06 – 13.06.2025.
The tours will be published when they are finalized by the hosting destination, in March 2025.
The following destinations are PRELIMINARY planned, updated 20.11.2024. Minimum of 4 participants are needed for each tour.
1. Finnish Lapland Pre or Post Tour
2. Tour to Stockholm as Pre Tour
3. Tour to Estonia as Post Tour
4. Baltic country programme Pre or Post Tour
5. Nature Pre Tour or Post Tour
6. Lakeland District Pre or Post Tour
7. Archipelago and Finnish Coastline Pre or Post Tour
8. Combination Finland and Sweden Pre or Post Tour
7. Helsinki Pre Tour 8.6.2025 and Helsinki Post Tour 10.6.2025
You can choose max. 1 Pre and 1 Post Tour
Preorganized Meetings
We use event platform Tavata to schedule meetings in advance for both Helsinki offline event 9.6.2025 and digital online event 10.6.2025. Suppliers and buyers’ profiles will be added to Tavata and will be receiving login instructions from us.
We will organize training sessions for using Tavata platform. We highly recommend joining at least one of the training sessions to assist you of using Tavata platform.
Trainings will be conducted in English with Zoom. You will receive training invitation from us. Here are the training schedules:
Will be published in March 2025.
We will use Zoom service for the Trainings. Click the link and it will direct you to the Training Session. Please note, timetable below is in Eastern European Timezone which is +1 to Central European Timezone.
Summer Fun Workshop 2025/ToolBox Conslting is inviting you to a scheduled Zoom meeting.
Topic: Summer Fun Workshop 2024 – Tavata – Prearranged Meeting System
Will be published in April 2025
Join Zoom Meeting
Important dates
For offline event 9.6.2025, meeting scheduling will be open until 5.6.2025, 12:00pm (Finnish local time).
For online event 10.6.2025, meeting scheduling will be open until 9.6.2025, 4:00pm (Finnish local time).
