Summer Fun Workshop 2025

Workshop takes place in Helsinki. Location will be published in April 2025.

4. – 13.6.2025 the entire schedule is shown in EET time ( + 2 GTM )
4. – 8.6. Optional Pre Tours
8.6. Arrivals in Helsinki
9.6. Offline workshop in Helsinki from 10.00 – 17.00. Lunch break 13.00 – 13.45. Get Together programme (for Buyers and Suppliers) starts at 18.00. The venue is Mestaritalli restaurant (address: Merikannontie 6, 00260 Helsinki.) There is bus transportation for all from the workshop venue and back. The approx. time for GetTogether Party is 2h30min. The bus will be back to workshop venu at 20.30.
10.– 14.6. Optional Post Tours and Virtual Tours
13.6. Return to Helsinki and departure back home

9.6.2025 event

Event location is “Paasitorni”, well-known historical monument in Hakaniemi district, next to Hakaniemi Market Square. Address: Paasivuorenkatu 5 A (entrance from the park side).

Venue is called “Sirkus”

Buyers are touring from table to table. Suppliers remain in their tables. Tables are in alphabetical order. Buyers will get map of the venue room.

The final registration date is 30.04.2025.

Suppliers

• Event
• Hosting Pre & Post Tours, Virtual Tours
• Electricity
• Get Together Party
• Lucky Draw Lottery

Supplier registration will be open 20.11.2024 until 15.5.2025.

Click here to register

Buyers

• Event
• Pre & Post Tours, Virtual Tours
• Get Together Party

Buyer registration will be open 20.11.2024 until 15.5.2025

Click here to register

This is our 8th time to organize the event. The event will be held in Helsinki, Finland.

Suppliers are invited from all Baltic and Nordic countries to meet Buyers either by coming to Helsinki 9.6.2025 AND/OR meeting them digitally 10.6.2025.

PARTICIPATION

You have three choices to attend:

1. In Helsinki only 09.06.2025

2. Online only 10.06.2025

3. Combination = Both Helsinki and Online Workshops 09.06 – 10.06.2025

PRICE CATEGORIES WITHIN REGISTRATION TIMETABLE

Super Early Bird Package is valid 20.11.2024 – 31.12.2024.

Early Bird Price Package is valid 1.1.2025 – 28.2.2025.

Normal Price Package is valid 1.3 – 15.5.2025.

Prices

HELSINKI 9.6 own table add. person shared table+list ***
Super Early Bird 950 € 250 € 1 500 € (750 €/company)
Early Bird Price 1150 € 250 € 1 900 € (950 €/company)
Normal Price 1350 € 250 € 2100 € (1050 €/company)
Last Minute Price 1500 € 250 € 2400 € (1200 €/company)
Electricity on Table 90 € 0 € 80 €
Get Together Party 90 € 90 € 180 € (2 persons)

ONLINE 10.6 own table add. person shared table + list ***
Super Early Bird 650 € 150 € 800 € (400 €/company)
Early Bird Price 750 € 150 € 900 € (450 €/company)
Normal Price 850 € 150 € 1000 € (500 €/company)
Last Minute Price 950 € 150 € 1100 € (550 €/company)
Get Together Party ** 90 € 9 0 € 180 € (2 persons)

COMBINATION 9.6 – 10.6 own table add. person shared table+list ***
Super Early Bird Price 1 400 € 300 € 1 500 €
Early Bird Price 1 700 € 300 € 1 600 €
Normal Price 2 000 € 300 € 1 700 €
Electricity on Table * 80 € – € 80 €
Get Together Party ** 90 € 90 € 180 € (2 persons)

* = Only for 09.06 event in Helsinki. (location will be informed later)
** = You can participate as Online Supplier also 9.6 Get Together Party if you are in Helsinki
*** = Shared table with an company means you will have also shared meeting list

Pre and Post Tours

Prices when tour itinerary is received from hosting destination/company not later than 31.3.2025

Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 900 € 1 100 € 1 300 €
2 Pre or Post Tours 1 400 € 1 600 € 1 800 €

Prices when tour itinerary is received from hosting destination/company not later than 15.4.2025

Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 1000 € 1 200 € 1 400 €
2 Pre or Post Tours 1 500 € 1 700 € 1 900 €

Prices when tour itinerary is received from hosting destination/company not later than 30.4.2025

Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 1100 € 1 300 € 1 500 €
2 Pre or Post Tours 1 600 € 1 800 € 2 000 €

Virtual Tour

1200 €, max. 1 hour/1 tour, no Buyer limitations, mainly targeted to Online Buyers. Max. 2 tours/destination. Virtual Tours are going to be held 12.6 (- 13.6).2025.

We are looking also for Pre and Post Tour programme hosts (companies and destinations) from Estonia, Finland and Sweden. When registering, please indicate your interest in hosting also FAM trips.

Participating as Supplier
The event is dedicated for companies located in Baltic and Nordic countries and interested in international markets and are offering interesting products for travel trade buyers from abroad.

When entering the workshop venue, you need to register first to get a special Supplier Badge which allows you to walk around in the restricted area and meet the buyers.

The Programme including Pre and Post Tours

• 4. – 13.6.2025 The entire schedule is shown in EET time ( + 2 GTM )
• 4.– 8.6. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours “.
• 8.6. Arrival to Helsinki
• 9.6. Helsinki workshop from 10.00 – 17.00
• 10. – 13.6. Optional Post Tours. See all tours enlisted in title “ Pre and post Tours”.
• 13.6. Return to Helsinki and departure back home

Helsinki Workshop 9.6.2025
Here below the schedule. Timetable is set in EET time (+2 GMT)!

• 09.00 Suppliers for the Online event can register and set up their technical equipment.
• 09.30 – 10.00 Registration for Offline Buyers
• 10.00 – 13.15 Meetings
• 13.15 – 14.00 Lunch break
• 14:00 – 15.30 Meetings continue
• 15.30 – 15.45 Coffee break
• 15.45 – 17.00 Meetings continue
• 17.00 Workshop ends
• 18.00 – 20.30 Get Together Party for Offline Participants.

Get Together Venue
Will be published in April 2025

Catering
There is non-stop coffee/tee/water station in the workshop room.

Lunch menu includes starter, main course, coffee/tea + petit four and water as beverage. Additional orders at your own expenses. Lunch is served from 13.15 to 14.00. While registering to the event, please advise if you have any special diets or food allergies.

The lunch menu includes tap water, which is very good and potable in Finland. Any additional soft drinks and alcohol you need to pay directly to the restaurant.

Electricity
Electricity to be installed to your workshop table costs 80 € + VAT 24%/person.

Get Together Party

There is Get Together Party 9.6.2025 from 18.00 to 20.30. Location: Will be published in April 2025.

Price: 90 € + VAT / person.
Price inludes: 3-course meal with limited amount of beverages

Online Meeting Workshop 10.6.2025 in Helsinki
Here below the schedule. Timetable is set in EET time (+2 GMT)!

• 08.00 Suppliers for the Online event can test their technical equipment in our meeting system
• 09.00 – 12.00 Meetings. All meetings are for 15 minutes
• 12.00 – 12.45 Lunch break
• 13.00 – 15.30 Meetings continue
• 15.30 – 15.45 Coffee break. For Online Workshop participants there is no obligatory break
• 15.45 – 17.00 Meetings continue
• 17.00 Workshop ends

How to participate in OFFLINE Workshop?
In 15-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 09.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS” . You can register and book the meetings through Tavata platform during the period of 1.4.morning – 5.6.2025 at noon.

Cost of Summer Fun Workshop participation as a Supplier – including a table, one sales representative, use of meeting booking tool, lunch, and non-stop coffee station services.

How to participate in ONLINE Workshop?
It is important that Suppliers and Buyers technically master our digital platform where your profile and prearranged meetings are managed. Also you need to master video conference tool with audio, camera, and sound system.

It is necessary to download Google Chrome as a browser. By using this browser our digital platform will work properly. Also we recommend to check your company firewall system and if you use company computer/laptop/iPad. Sometimes firewall blocks all kinds of video conference systems. We recommend then using your own, personal computer instead.

We provide minimum 3 Training Sessions prior to workshop day. It is required to participate at least in one training session. It will give you profound information on how to manage Summer Fun Workshop Digital Platform successfully.

In 15-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 09.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS”

Why combine both Helsinki and ONLINE Workshops?
You can easily combine both Offline and Online workshop events. The Buyers are not the same in these two workshop events.

Shared table
Two different companies can share the workshop table 9.6.2025 . They will have one common meeting list to share; not 2 separate ones.

Two different companies can share “digital table” at the digital workshop 10.6.2025. They will have one common meeting list to share, not 2 separate ones.

The price list above shows “shared table + list” as two companies together. You need to divide the price in two to find what is your own company participation cost. For example 2 companies want to participate Offline Workshop 9.6 event only. The total cost is 1100 euros + VAT 24 % where applicable. The company cost would be then 550 euros + VAT 24 %.

Pre and Post Tours
There are 3 different service packages available. You can choose either 1 or 2 tours. If you choose 2 tours, we recommend to have 1 Pre and 1 Post Tour.

Pre Tours should be between 4.6 – 8.6.2025. Pre Tour can be from minimum half day to maximum 4 days/3 nights of duration.

Post Tours should be between 10.6 – 13.6.2025. Post Tour can be from minimum half day to maximum 4 days/3 nights of duration.

Service packages have different terms and conditions:

• Package 1: max. 6 participants in each tour and ToolBox choose and approve the tour participants
• Package 2: max. 6 in each tour and the hosting destination choose and approve the tour participants
• Package 3: max. 10 participants in each tour and the hosting destination choose and approve the tour participants

The hosting destination covers the expenses as follows: transfer in/out of Helsinki to the destination, all accommodation, all meals, all tours and other services during the Pre or Post Tour.

Accommodation
You can book your hotel for the event by using our preferred hotel offers. You need to book your accommodation directly and using reservation guidelines as follows.

More information, please contact: 

Hotel Offers

Will be published in April 2025.

Reservation validity: Room reservations made from the quota must be confirmed with a credit card at the time of reservation or paid in advance. Note: for data protection reasons, credit card information may not be sent by e-mail. The last free cancellation date for a single reservation made from the quota is 7 days before the arrival date.

Terms and Cancellation Policy
The exhibitor shall have the right to cancel the participation in Summer Fun Workshop within fourteen (14) days of receiving confirmation from the Organizer. Requests for cancellation of participation must be made in writing.

Cancellation before 31.3 is

• 150 € + VAT %.
• Between 1.4 – 30.4.2025 cancellation is 500 € + VAT %.
• After 30.4 there is no refund.

If you need additional information, please contact:

• Juha-Pekka Tuominen, Senior Market Specialist

We have two options to participate: either as Buyer in Helsinki Event by coming to Helsinki 9.6.2025 OR as Online Event participant 10.6.2025.

Requirements and Registration

There is no participation fee for Buyers attending Offline or Online Workshops.

Buyer’s definition: tour operators, travel agents and distribution channels looking for new products and destinations and are involved in initiating or authorizing purchasing decisions on travel-related products and services. Last day to enter profiles: 30 April 2025.

Please note that travel and accommodation costs are at your own expenses, except for what is shown in the Programme Package. What you need to cover for yourself, is e.g. your travel in/out Finland (flights to Helsinki and back to your home country), additional overnights in Helsinki and meals which are not shown in the Programme Package.

Registration For Buyers
Entry for accepted, pre-registered participants only. The registration is open until 30.4.2025.

You can register in 3 easy steps:

1. Enter your company data
2. Enter information of the participating person
3. Enter information about the service supplier you are looking for

Participating as a Buyer
The definition of Helsinki “Offline” Workshop: you are coming to Finland and attending the workshop in Helsinki 9.6.2025. You have also a possibility to participate in Get Together Party 9.6.2025 and different fully hosted Pre and Post Tours.

The definition of Online Workshop: you have all your business meetings in remote access as online in 10.6.2025. For all online participants it is obligatory to participate in Training Sessions prior to workshop. Training session is needed to understand the technical requirements and handle the online platform used in the workshop. The Training Session will give you better access and performance during the workshop.

Programme
Helsinki “Offline Meeting” Workshop 9.6.2025, Helsinki
Buyers can registrate free of charge. Travel costs in/out to Helsinki are on participant’s own expense. Accommodation for one night in *** or ****hotel category  in Helsinki is provided free of charge for the buyer. Limited amount of hotel rooms available.

We recommend to confirm the meetings with Suppliers beforehand, through the Tavata platform.

The Programme including Pre- and Post Tours

4. – 13.6.2025 the entire schedule is shown in EET time ( + 2 GTM )
4. – 8.6. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours “
8.6. Arrivals in Helsinki
9.6. Offline workshop in Helsinki from 10.00 – 17.00. Lunch break 13.15 – 14.00. Get Together programme ( for Buyers and Suppliers ) starts at 18.00.

Venue: Congress Center Paasitorni,

Address: Paasikatu 5 B, 00530 Helsinki
It is located in Hakaniemi District
See more here: https://www.paasitorni.fi/
There is limited number of parking space in the area. We recommend to use public transportation such as metro or tram. At the moment no trams are coming directly to the area. Closest ones are tram 3 and 9.
Check irregularities of traffic and roads constructions which are very common in Helsinki during summer time
We recommend to use public transportation. Especially metro, metro stop “Hakaniemi”.

Workshop room
“Sirkus”, located in downstairs, ground floor of the Congress Center

Cloakroom
Cloakroom: next to venue room. It is unattanded, so when leaving there your luggage or clothes, don’t leave there any valuable items. We are not responsible for items left in the coat rack area

Registration Table
All Buyers and Suppliers are requested to come to the Registration Table where you will get your personal badge. You can recognize the status of the badge from the strings person is having. Blue = Suppliers, Yellow = Buyers, Red = Organizers
Please return your badge to the Registration when finished at the workshop.

Download your meetings beforehand – but not too soon
In Tavata System there is in My Schedule area a button, where you can download your meeting schedule. Please do it after 5.6 at 4.00 pm Finnish time. We are arranging in the system Suppliers timetable so that there is only one table number to be seen for each Supplier.

Electricity
If you need electricity for your cellular telephones or computers, there are few electricity plugs available in the workshop room. But those are for use of everybody. One can’t take it for own use for whole day. Naturally we recommend to fill up your computer and cellular telephone batteries in full before entering the workshop room.

Meetings
Suppliers sit in their table. All companies are set up alphabetical order. You will get a map where the companies are listed also from the Registration Table.
All meetings are for 15 minutes. You can have additional meetings from Suppliers sitting in their tablesif needed. You can prolong your meetings if it is ok for the meeting partner in 15 minutes shifts.

Lunch and catering
Lunch is served from 12.30 pm – 1.15 pm in second floor restaurant.
Lunch includes salad bar + two main courses of which one is vegetarian.
Water is included to the lunch.
If you want to have something else to drink, you can request other beverages in the restaurant and pay those directly to the staff.
Only credit cards are accepted as payment method.

If you have informed us beforehand about your possible food restrictions or allergies, we have informed the restaurant accordingly.
If you are not sure about your case or you have forgotten to inform us, please send your info to

There is non-stop coffee/tea station with tap water in nearby of Workshop Room. It is open from 09.00 am to 5.00 pm.
Dessert is served during the afternoon break from 3.00 pm – 3.15 pm.

Workshop ends at 5.00 pm
All suppliers are requested to gather their belongings. You have time to do it until 6.00 pm.

GetTogether Party starts at 6.00 pm
We have bus transfer to Mestaritalli Restaurant which will be our GetTogether Party location.
Address: Merikannontie 6, 00260 Helsinki

Etusivu

Bus will take around 15 – 20 minutes. Bus company is Kivistö Bus. You can recognize the bus from the sign “GetTogether Party Summer Fun Workshop 2025”
When arriving to Mestaritalli Restaurant, please take your belongings with you, because the transfer bus back is not necessary the same one as when we came.
The party includes transfers in/out from Congress Center Paasitorni.
There is 3-course dinner + limited number of beverages available. Again if you want to purchase something more from bar, that is possible. Please take credit card with you. No cash payment possible.
The Lucky Draw Raffle takes place here.
The event ends around 8.15 pm – 8.30 pm.
Transfer back to Hakaniemi.

Because this part of the event is included to your free package but you doesn’t want to join in the GetTogether Party, please let us know this by sending an email to

If you are using your own transportation to get in the restaurant, please inform us beforehand too.

Lucky Draw Raffle
The Raffle will take place in the end of GetTogether Party.

Follow-ups
You will get Suppliers contact information as excel file the very next day when the event is over.
The excel file includes company name, participants first and last name, nationality, website, email address and telephone number.

Accommodation
You will have 1 free night included to your package. You have indicated which of the following nights you will have the free accommodation.
Either 8.6 – 9.6 (Sunday-Monday night)
Or 9.6 – 10.6.2025 (Monday-Tuesday night). This free night includes also breakfast in very next morning after your night stay.

If you want to change your free night date somehow, please contact Mr. Kari Halonen,

We have booked your night to Scandic Paasi Hotel, because it is next to the our Workshop event venue. If you want additional nights, you have had possibility in your registration form to indicate your need for additional room reservations. We have informed the hotel about your need BUT you need to book the hotel by clicking here below “Book Accommodation” link. You can use your credit card for your payments.
Please note the first rate for SGL room doesn’t include VAT but DBL room includes VAT. Here in Finland accommodation VAT is 14 %.

Scandic Paasi
Hotel website: Scandic Paasi
Nights can asily be booked through the following link: BOOK ACCOMMODATION.
Quotations

SGL 115,79 euros (VAT NOT included) incl. breakfast

DBL 132,00 euros (VAT included) incl. breakfast

Through the link, guests can directly book a discounted room.

Guests can choose their preferred room type and receive an additional discount by paying for the reservation at the time of booking. The cancellation policy for individual bookings depends on the type of reservation chosen by the guest. To confirm the reservation, guests must provide the hotel with valid credit card details. Rooms can be booked based on the hotel’s availability, no later than 10 days before arrival.

Scandic Friends members are also encouraged to check for available loyalty offers.

We have also an other accommodation partner in this event:

Hotel Arthur ***, Vuorikatu 19, 00100 Helsinki (only 500 metres from Congress Center Paasitorni)

You can book your additional nights here too if needed. Also outside of the dates 8.6 – 10.6.2025. See here how this room reservation should be done. If needed help, please contact Mr. Kari Halonen,

Hotel Arthur
Hotel website: https://www.hotelarthur.fi/en/

Hotel Arthur
An affordable and cosy hotel in Helsinki city center right next to the Central Railway Station.
www.hotelarthur.fi
Special rates for Buyers and Suppliers as follows in hotel Arthur: 15% off from rack rate. Please use the code: TOOLBOX
Hotel’s contact information
by email and and by telephone +358 (0)9 173 441

Accommodation Payment method
Each person staying is responsible for their own accommodation costs. We accept cash, debit card or credit card as a payment method.

Accommodation Reservation validity
Room reservations made from the quota must be confirmed with a credit card at the time of reservation or paid in advance. Please note that for data protection reasons, credit card information may not be sent by e-mail. The last free cancellation date for a single reservation made from the quota is 7 days prior to arrival date.

Requirements and Registration

When arriving at the workshop, you need to register and get your Buyer badge, which allows you to walk around in the workshop area and meet the Suppliers.

The Programme including Pre- and Post Tours

• 4. – 13.6.2025 the entire schedule is shown in EET time ( + 2 GTM )
• 4. – 8.6. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours “
• 8.6. Arrivals in Helsinki
• 9.6. Offline workshop in Helsinki from 10.00 – 17.00. Lunch break 13.15 – 14.00. Get Together programme ( for Buyers and Suppliers ) starts at 18.00. The venue will be published in January 2025.
• 10.– 13.6. Optional Post Tours. See all tours enlisted in title “Pre and Post Tours”.
• 13.6. Return to Helsinki and departure back home

Arrival/Departure Helsinki
Arrival to Helsinki is not included in the Hosted Buyer package. You need to purchase your own ferry, flight or train tickets in/out of Helsinki to attend the workshop and participate in Pre and Post Tours.

Flights in/out Helsinki

Connecting people – with the Lufthansa Group airlines

You can benefit from the cooperation with the Lufthansa Group airlines (Austrian Airlines, Brussels Airlines, Eurowings, Lufthansa and SWISS) and optimize your travel costs. The extensive route network with around 310 destinations worldwide, as well as additional destinations by Air Canada and United Airlines on North Atlantic routes, is available to you.

Click the link to book your flights: https://www.lufthansa.com/content/lh/markets/fi/en/event/summer-fun-workshop-2025-jun

Lufthansa Group Meetings & Events offers flexibility to you. The discounted rates are valid up to one week before and one week after the event.

The Lufthansa Group airlines look forward to welcoming you on board!

Pre and Post Tours

Pre and Post Tours are fully hosted for Buyers. The duration of the tours are from half day to 3 – 4 days. Tours will be published not later than April 2025. Please note that the tours in registration site are preliminary only. Fully hosted tour includes services as follows:

• transfer from the meeting point to the destination
• accommodation during the tour
• meals during the tour
• tours and sight inspections according to the itinerary

Pre Tours are between 4.6 – 8.6.2025
Post Tours are between 10.6 – 13.6.2025

Each tour has it’s own meeting point which is not necessary the hotel where you stay. You need to find your way to these meeting points. For the destinations including flights the meeting point is at Helsinki-Vantaa Airport. For those including cruise ship travel (Stockholm, Tallinn) the meeting point is either in South Harbour (Stockholm) or West Harbour (Tallinn). Some destinations use Kiasma Contemporary Art Museum Bus stop as their meeting point. Also Helsinki Central Railway Station can be the meeting point for some tours. More information in section “Pre and Post Tours”.

Online Meeting Workshop 10.6.2025
Here below the schedule. Timetable is set in EET time (+2 GMT)!

• 08.00 – 09.00 Testing Session for Buyers and Suppliers to check their computer functions
• 09.00 – 12.15 Meetings start
• 12.15 – 13.00 Lunch break
• 13.00 – 15.30 Meetings continue
• 15.30 – 15.45 Coffee break. For Online participants there is no obligatory break
• 15.45 – 17.00 Meetings continue
• 17.00 Workshop ends

The duration of each meeting is 15 minutes. We use a special Tavata Events -platform to organize all meeting sessions. You need to prebook all your meetings. During the workshop day it is not possible to add meetings. It is possible to register and book the meetings through Tavata platform during the period of 1.4.2025 – 9.6.2025 at noon.

Please check your time zone referring to EET time (which is used in Estonia, Finland, Latvia and Lithuania). It is +2 GMT. The official timetable is shown in EET time.

Price for Buyers: Free of charge
Lucky Draw Raffle for Buyers 9.6 and 10.6.2025. In the end of both workshop days there will be a special Lucky Draw Raffle. The winners will be contacted separately and winner´s names will be published in the event website.

Partners and Sponsors
Partners of this events are: Will be published in January 2025. Our technical partner is Tavata Global System.

Cancellation Policy
Buyers, Media, Event Partners

Time is valuable for all of us. If you are unable to attend, please inform us as soon as possible.

• In case of no-show you will not be able to apply for the coming Summer Fun Workshop Days.
• For the Workshop and Pre and Post Tours there is a cancellation timetable. The deadline for the Workshop, Pre and Post Tour cancellation is 30.4.2025.
• For each Pre and Post Tour there is a cancellation fee of 250 euros after 30.4.2025. Also if the cancellation is for the workshop itself, the cancellation fee is 250 euros.

If you need any additional information, please contact:

• Kristiina Kauppinen, Senior Market Specialist 
• Kari Halonen, Senior Market Specialist kari.

Pre and Post Tours are fully hosted tours including transfers from Helsinki to the destination, and accommodation, meals and tours in the destination. There are specific starting and ending points for each tours which can be Helsinki-Vantaa Airport, Helsinki West Harbour, Helsinki Central Railway Station or Kiasma – contemporary art museum bus stop.

Which tours are you interested in participating? All applicants need to get confirmation from the hosting destination before final approval. Pre tours are between 04.06 – 08.06.2025 and post tours between 10.06 – 13.06.2025.

The tours will be published when they are finalized by the hosting destination, in April 2025.

Minimum of 4 participants are needed for each tour.

We use event platform Tavata to schedule meetings in advance for both Helsinki offline event 9.6.2025 and digital online event 10.6.2025. Suppliers and buyers’ profiles will be added to Tavata and will be receiving login instructions from us.

Training Sessions

We will organize training sessions for using Tavata platform. We highly recommend joining at least one of the training sessions to assist you of using Tavata platform.

Trainings will be conducted in English with Zoom. You will receive training invitation from us. Here are the training schedules:

We strongly recommend participating at least one of the Training Sessions which we organize starting 6.5.2025 at 10.00 am and 2.00 pm. (This day is the only time we organize Training Session twice). Training Sessions are similar to each other. Then the following weeks the training is always only at 2.00 pm
13.5 at 2.00 pm
20.5 at 2.00 pm
27.5 at 2.00 pm
3.6 at 2.00 pm
The Training Session will be recorded also and you can watch it in our event website. See the title “Preorganized Meetings”. https://www.toolboxtravel.fi/event/summer-fun-workshop-2025/

You will get not later than 5.5.2025 a link to Zoom where this training takes place. The Zoom link will be the same for all our Training Sessions and you can find it from our event website. See the title “Preorganized Meetings”. https://www.toolboxtravel.fi/event/summer-fun-workshop-2025/

The final day to make any meeting requests beforehand is 9.6.2025 (Monday) until noon, +2 UTC / Eastern European Time Zone (Finland).

We will use Zoom service for the Trainings. Click the link and it will direct you to the Training Session. Please note, timetable below is in Eastern European Timezone which is +1 to Central European Timezone.

Summer Fun Workshop 2025/ToolBox Conslting is inviting you to a scheduled Zoom meeting.

Topic: Summer Fun Workshop 2025 – Tavata – Prearranged Meeting System

Join Zoom Meeting

ToolBox Consulting is inviting you to a scheduled Zoom meeting.

Topic: Summer Fun Workshop 2025 – Preorganized Meetings and Helsinki + Online Workshop Meetings 9.6 – 10.6.2025
Time: May 6, 2025 10:00 Helsinki
Join Zoom Meeting
https://us02web.zoom.us/j/82100373971?pwd=Qmp8Xjw9ShauHmbCEoaB8bvvlenPuo.1

Meeting ID: 821 0037 3971
Passcode: 119165

How to use Tavata? Training Materials

See here video about our Training Session. Click the link or watch the video: https://youtu.be/yqaefmlNosA 

Summer Fun Workshop 2025 – Training Session 6.5.2025

Training Session 6.5.2025 (45 minutes)

Summer Fun Workshop 2025 – Training Session 13.5.2025

Training Session 13.5.2205

Important dates

For offline event 9.6.2025, meeting scheduling will be open from 6.6 until 5.6.2025, 12:00pm (Finnish local time).

For online event 10.6.2025, meeting scheduling will be open from 6.6.2025 until 9.6.2025, 12:00 pm  (Finnish local time).