September 15, 2026 – September 15, 2026 — Finland, Sweden
Åland Islands Workshop 2026
Discovering Åland: A Nordic Archipelago Gem
Located in the heart of the Baltic Sea between Finland and Sweden, the Åland Islands are a unique, autonomous region of Finland known for their stunning natural beauty, peaceful atmosphere, and rich maritime heritage. With over 6,700 islands, Åland offers an idyllic escape for nature lovers, history enthusiasts, and those seeking a slower pace of life. Åland consists of 6757 islands situated midway between Sweden and Finland. Although Åland is part of Finland, Ålanders speak Swedish.
Åland is especially famous for its Swedish-speaking population, red granite cliffs, and beautiful archipelago landscapes. The islands boast a blend of Finnish and Swedish cultures, which is reflected in their architecture, cuisine, and traditions.
Tourist highlights include Mariehamn, the charming capital with its leafy streets and maritime museum Ålands Sjöfartsmuseum, where visitors can explore the historic ship Pommern. Nature enthusiasts can enjoy hiking, cycling, kayaking, and sailing among the islands. Kastelholm Castle, dating back to the 14th century, offers a glimpse into Åland’s medieval past. The Bomarsund fortress ruins and Jan Karlsgården open-air museum are also must-sees.
Åland is easily accessible by ferry from both Finland and Sweden, making it a perfect destination for a relaxing island getaway with a touch of Nordic charm.
Join also in the free webinar 17.6.2025 “How to make a Åland Island Workshop 2025 event”. Click here to register in the Afternoon Break Free Webinar. Last registration of the webinar is 17.6 in the morning 09.00 am.
Last registration date of the workshop is 15.8.2025
Timetable:
13.-14.9.2026 Pre Tours
15.9.2026 Workshop
16.-17.9.2026 Post Tours
12.9 – 17.9.2026 the entire schedule is shown in EET time ( + 2 GTM )
12. – 14.9. Optional Pre Tour for Buyers for those coming from Finland, excluding Finnish companies. See all tours enlisted in title “ Pre and Post Tours “
14.9. Arrivals in Mariehamn city.
15.9. Offline workshop in Marieham from 10.00 – 16.00. Lunch break 12.40 – 13.20. Get Together programme (for Buyers and Suppliers) starts at 18.00. The venue place will be informed later in June 2025.
Transportation in/out Åland Islands
We have three different Buyer groups:
Foreign Buyers, coming outside of Finland and Sweden
Buyer group from Finland
Buyer group from Sweden
1. Foreign Buyer Group
You can participate in Pre Tour and this tour will end at Naantali harbour from where the ship takes you to Åland Islands
You can also choose to come by yourself to Naantali harbour with your own expense and then join in the other group at Naantali harbour.
Third option is to take Viking Line ship, which departs 14.9 in the evening, and will arrive in Åland Islands past midnight.
2. Finnish Buyer Group
You can choose to come by yourself to Naantali harbour with your own expense and then join in the other group at Naantali harbour.
Second option is to take Viking Line ship, which departs 14.9 in the evening, and will arrive in Åland Islands past midnight, at 04.30.
3. Swedish Buyer Group
You can choose to come by yourself to Kapelskär harbour with your own expense. Recommended transportation is by Finnlines.
From Finland 14.9.2025, Naantali – Långnäs:
for those participating in Pre Tour, your bus will arrive to Naantali harbour at 09.00 am
for those not participating any Pre Tours, departure at 10.00 from Naantali, arrival to Långnäs (Åland Islands) at 14.45
From Finland 16.9.2025 (Tuesday) or 17.9.2025 (Wednesday) and 18.9.2025 (Thursday) Långnäs – Naantali
departure at 15.15 from Långnäs (Åland Islands), arrival to Naantali at 19.55
bus transfer to Helsinki
From Sweden 14.9.2025, from Kapelskär to Långnäs (Åland Islands)
departure at 10.45 from Kapelskär, arrival to Långnäs at 15.15
From Sweden 17.9.2025, 2 options from Långnäs to Kapelskär
departure at 16.00 from Långnäs (Åland Islands), arrival to Kapelskär at 18.30
Accommodation
See more if you are a Buyer from “Buyers” section and if you are Supplier from “Suppliers” section.
GetTogether Party
See more if you are a Buyer from “Buyers” section and if you are Supplier from “Suppliers” section
Pre and Post Tours
Are dedicated for Buyers. Buyers can participate max. 1 Pre and 1 Post Tour.
We are looking for hosting destinations and companies to organize with us Pre and Post Tours as follows:
Pre Tours in Southwest Finland
Post Tours mainly in Åland Islands
See more if you are a Buyer from “Buyers” section and if you are Supplier from “Suppliers” section. Also Buyers, please look the section “Pre and Post Tours for Buyers”.
Registration Buyers and Suppliers
Buyers
We have three different Buyer Groups:
Buyers from foreign countries and operating with foreign clients
Buyers from Finland. Their major customers are people living in Finland or having Finnish citizenship
Buyers from Sweden. Their major customers are people living in Sweden or having Swedish citizenship
Sponsor Packages (Golden, Silver and Bronze, contact the event organizer)
Click this registration link of Åland Islands Workshop for Suppliers: Supplier registration (has been published 10.6.2025)
The registration link is open until 15.8.2025. Note there are different price packages available, depending on the time of registration. The packages are: Early Bird, Normal Price and Last Minute Price Packages.
See more in “Suppliers” section.
Buyers
There is only one option to participate as Buyer in Mariehamn Event 15.9.2026.
Requirements and Registration
There is no participation fee for Buyers attending Offline Workshop.
Buyer’s definition: tour operators, travel agents and distribution channels looking for new products and destinations and are involved in initiating or authorizing purchasing decisions on travel-related products and services. Last day to enter profiles: 15.8.2025.
Please note that travel and accommodation costs are at your own expenses, except for what is shown in the Programme Package. What you need to cover for yourself, is e.g. your travel in/out Finland or Sweden (flights to Helsinki or to Stockholm and back to your home country), additional overnights in Helsinki or in Stockholm, Kapelskär and meals which are not shown in the Programme Package.
Registration For Buyers
Entry for accepted, pre-registered participants only. The registration is open until 15.8.2025.
You can register in 3 easy steps:
Enter your company data
Enter information of the participating person
Enter information about the service supplier you are looking for
Participating as a Buyer
The definition of Mariehamn “Offline” Workshop: you are coming to Finland or to Sweden and attending the workshop in Mariehamn 15.9.2025. You have also a possibility to participate in Get Together Party 15.9.2025 and different fully hosted Pre and Post Tours.
Programme
Mariehamn “Offline Meeting” Workshop 15.9.2025, Mariehamn, Åland Islands.
Buyers can register free of charge. Travel costs in/out to Helsinki or to Stockholm are on participant’s own expense. We have special offers for Buyers in accommodation for one night in *** or ****hotel category in Helsinki or Stockholm are available. Limited amount of hotel rooms available.
The Programme Package including Pre- and Post Tours
13. – 17.9.2025 the entire schedule is shown in EET time ( + 2 GTM ).
13. – 14.9. Optional Pre Tours. See all tours enlisted in title “ Pre and Post Tours for Buyers“ Note! Pre Tour dates can be shorter than shown here.
14.9. Arrivals in Mariehamn city.
15.9. Offline workshop in Mariehamm 10.00 – 16.00. Lunch break 13.15 – 14.00. Get Together programme (for Buyers and Suppliers) starts at 18.00. The venue for the event will be informed later in July 2025. 16.9 – 17.9 Optional Post Tours. See all tours enlisted in title “Pre and Post Tours for Buyers”. ! The duration of Post Tours can be shorter than shown here.
Requirements and Registration
When arriving at the workshop, you need to register and get your Buyer badge, which allows you to walk around in the workshop area and meet the Suppliers.
Arrival/Departure Mariehamn Arrival to Helsinki or to Stockholm are not included in the Hosted Buyer package.
Regarding transportation to Åland Islands we have a deal with Finnlines ferry company which is operating from Naantali from Finland to Långnäs Harbour in Åland Islands. From Sweden Finnlines operates from Kapelskär to Långnäs. Naantali is around 182 km from Helsinki. Kapelskär locates approx. 88 kilometres from Stockholm. We are going to have special transportations from Helsinki to Naantali and from Stockholm to Kapelskär dates as follows:
14.9 departure from Helsinki to Naantali
14.9 departure from Stockholm to Kapelskär
18.9 departure from Naantali to Helsinki
18.9 departure from Kapelskär to Stockholm
If you are not using these services, then you need to purchase your own ferry, flight or train tickets in/out of Helsinki or Stockholm to attend the workshop and participate in Pre and Post Tours.
Pre Tour in Finland use the same dates and the tour stops in Naantali in Finnish side.
Flights
Flights in/out Helsinki.
Lufthansa Group Feal
We have a special offer from Lufthansa Group when we organize workshop events in Baltic and Nordic countries. There are no direct flights by Lufthansa Group to Mariehamn. Lufthansa Group Deal covers the flights in/out of to Helsinki. But not to Stockholm. You need to adjust your departure and arrival dates for the timetable shown above. You need to be in Mariehamn not later than 14.9.2025. If you want to participate any Pre and Post Tours, check first when the tour starts and what is the date of the tour.
Connecting people – your official Lufthansa Group airline network
Benefit from the cooperation with the Lufthansa Group airlines (Lufthansa, SWISS, Austrian, Brussels Airlines, Eurowings, Edelweiss, Discover) and optimize your travel costs. The extensive route network with around 310 destinations worldwide, as well as transatlantic flights operated by Air Canada and United are available to you.
3. Post Tour Full Day Åland Island tour 16.9 – 17.9.2025
All rights reserved.
Suppliers
Suppliers are invited from all Baltic and Nordic countries to meet Buyers either by coming to Mariehamn, in Åland Islands 15.9.2025
PARTICIPATION
You have only one choice to attend (no online possibility):
In Mariehamn 15.09.2025
PRICE CATEGORIES WITHIN REGISTRATION TIMETABLE
Pricing is divided into three categories based on the participant’s country of origin, and three additional categories based on the time of registration.
If your company is based in the Åland Islands and/or is a Visit Åland stakeholder, you can choose between two pricing categories. The appropriate category is determined by your company’s annual turnover.
For companies not based in the Åland Islands, there is only one pricing category available.
PRICE CATEGORIES WITHIN REGISTRATION TIMETABLE
Early Bird Price Package is valid 12.6.2025 – 31.7.2025.
Normal Price Package is valid 16.7 – 31.7.2025.
Last Minute Price Package is valid from 1.8 – 15.8.2025
MARIEHAMN 15.9 own table add. person shared table+list ***
Early Bird Price 890 € 250 € 1 500 € (750 €/company)
Normal Price 990 € 250 € 1700 € (850 €/ompany)
Last Minute Price 1090 € 250 € 1900 € (950 €/ company)
Electricity on Table 80 € 0 € 80 €
Get Together Party 90 € 90 € 180 € (2 persons)
*** = Shared table with an company means you will have also shared meeting list
Pre and Post Tours
Prices are divided in 3 different categories:
Package 1 = Buyer participatns 4 – 7, ToolBox Consulting staff will choose the participants for the tour
Package 2 = Buyer participants 4 – 7. The hosting destination will choose the participants for the tour.
Package 3 = Buyer participants 7 – 10. The hosting destination will choose the participants for the tour.
If the hosting destination is interested to host 2 tours, one of the tour has to be Pre Tour and 2nd one Post Tour.
Prices when tour itinerary is received from hosting destination/company not later than 30.6.2025
Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 800 € 1 000 € 1 200 €
2 Pre or Post Tours 1 200 € 1 400 € 1 600 €
Prices when tour itinerary is received from hosting destination/company not later than 31.7.2025
Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 900 € 1 100 € 1 300 €
2 Pre or Post Tours 1 300 € 1 500 € 1 700 €
Prices when tour itinerary is received from hosting destination/company not later than 30.8.2025
Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour 1100 € 1 300 € 1 500 €
2 Pre or Post Tours 1 600 € 1 800 € 2 000 €
Participating as Supplier
The event is dedicated for companies located in Baltic and Nordic countries and interested in international markets and are offering interesting products for travel trade buyers from abroad. This event has a special theme: Archipelago & Coastline.
When entering the workshop venue, you need to register first to get a special Supplier Badge which allows you to walk around in the restricted area and meet the buyers.
Mariehamn Workshop 15.9.2025
Here below the schedule. Timetable is set in EET time (+2 GMT)!
09.00 Suppliers for the Online event can register and set up their technical equipment.
09.30 – 10.00 Registration for Buyers
09.55 Opening Ceremony
10.00 – 12.40 Meetings
12.40 – 13.20 Lunch break
13:20 – 15.00 Meetings continue
15.00 – 15.20 Coffee break
15.20 – 17.00 Meetings continue
17.00 Workshop ends
18.00 – 20.30 Get Together Party for Offline Participants.
Get Together Venue Will be published in June 2025.
Catering
There is non-stop coffee/tee/water station in the workshop room.
Lunch menu includes starter, main course, coffee/tea + petit four and water as beverage. Additional orders at your own expenses. Lunch is served from 12.30 to 13.15. While registering to the event, please advise if you have any special diets or food allergies.
The lunch menu includes tap water, which is very good and potable in Finland. Any additional soft drinks and alcohol you need to pay directly to the restaurant.
Electricity
Electricity to be installed to your workshop table costs 80 € + VAT 24%/person.
Get Together Party
There is Get Together Party 15.9.2025 from 18.00 to 20.30. Location: Will be published later in July 2025.
Price: 90 € + VAT / person. Price inludes: 3-course meal with limited amount of beverages
How to participate in Åland Islands Workshop?
In 20-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 09.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS” . You can register and book the meetings through Tavata platform.
Cost of Workshop participation as a Supplier – including a table, one sales representative, use of meeting booking tool, lunch, and non-stop coffee station services.
We provide minimum 3 Training Sessions prior to workshop day. It is required to participate at least in one training session. It will give you profound information on how to manage Aland Islands Workshop Digital Platform successfully.
In 20-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 10.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS
Shared table Two different companies can share the workshop table at this workshop. They will have one common meeting list to share; not 2 separate ones.
The price list above shows “shared table + list” as two companies together. You need to divide the price in two to find what is your own company participation cost.
Pre and Post Tours
There are 3 different service packages available. You can choose either 1 or 2 tours. If you choose two tours, we recommend to have one Pre and one Post Tour.
Pre Tours should be between 11.9. – 14.9.2025. Pre Tour can be from minimum half day to maximum 4 days/3 nights of duration.
Post Tours should be between 16.9. – 19.9.2025. Post Tour can be from minimum half day to maximum 4 days/3 nights of duration.
Service packages have different terms and conditions:
Package 1: max. 6 participants in each tour and ToolBox choose and approve the tour participants
Package 2: max. 6 in each tour and the hosting destination choose and approve the tour participants
Package 3: max. 10 participants in each tour and the hosting destination choose and approve the tour participants
The hosting destination covers the expenses as follows: transfer in/out of Helsinki or Stockholm to the destination, all accommodation, all meals, all tours and other services during the Pre or Post Tour.
Accommodation
You can book your hotel for the event by using our preferred hotel offers. You need to book your accommodation directly and using reservation guidelines as follows.
More information, please contact:
Hotel Offers
Will be published in July 2025.
Reservation validity: Room reservations made from the quota must be confirmed with a credit card at the time of reservation or paid in advance. Note: for data protection reasons, credit card information may not be sent by e-mail. The last free cancellation date for a single reservation made from the quota is 7 days prior to arrival date.
Terms and Cancellation Policy The exhibitor shall have the right to cancel the participation in Summer Fun Workshop within fourteen (14) days of receiving confirmation from the Organizer. Requests for cancellation of participation must be made in writing.
Cancellation before 31.7.2025 is
150 € + VAT %.
Between 1.8 – 31.8.2025 cancellation is 500 € + VAT %.
After 31.8 there is no refund.
If you need additional information, please contact:
