Summer Fun Workshop 2026

Workshop takes place in Porvoo city. Porvoo is famous medieval town in South Finland, approx. 50 km from Helsinki.

PROGRAMME TIMETABLE

11.05 – 12.5.2026 the entire schedule is shown in EET time ( + 2 GTM )
07.05 – 10.05.2026 Optional Pre Tours
11.5.2026 Arrivals in Porvoo
11.5. Offline workshop in Porvoo from 10.00 – 17.00. Lunch break 12.40 – 13.40. Get Together programme (for Buyers and Suppliers) starts at 18.00. The venue will be publiched in January 2026. The approx. time for GetTogether Party is 2h30min.
12.05– 15.05.2026. Optional Post Tours and Virtual Tours
15.05.2026 Return to Helsinki and departure back home

11.05.2026 event

Event location is “Taidetehdas”, well-known art and event center in Porvoo West Bank.  Address: Paasivuorenkatu 5 A (entrance from the park side). Read more: https://www.taidetehdas.fi/en/

Buyers are touring from table to table. Suppliers remain in their tables. Tables are in alphabetical order. Buyers will get map of the venue room.

Buyers

• Event
• Pre & Post Tours, Virtual Tours
• Get Together Party

Buyer registration will be open 01.12.2025 until 31.03.2026.

Click here to register or copy-paste here the link:  https://forms.gle/AqpMioYcSB2oLcae8

Pre and Post Tours are fully hosted tours including transfers from Helsinki or Porvoo to the destination, and accommodation, meals and tours in the destination. There are specific starting and ending points for each tours which can be Helsinki-Vantaa Airport, Helsinki West Harbour, Helsinki Central Railway Station or Kiasma – contemporary art museum bus stop.

Which tours are you interested in participating? All applicants need to get confirmation from the hosting destination before final approval. Pre tours are between 07.05 – 10.05.2026 and post tours between 12.05 – 15.05.2026.

The tours will be published when they are finalized by the hosting destination, in March 2026.

Minimum of 4 participants are needed for each tour.

1. Porvoo Region Pre or Post Tour
2. Tour to Stockholm as Pre Tour
3. Tour to Estonia as Post Tour
4. Nature Pre Tour or Post Tour
5. Lakeland District Pre or Post Tour
6. Archipelago and Finnish Coastline Pre or Post Tour
7. Finnish Lapland Pre or Post Tour
8. Combination Finland and Sweden Pre or Post Tour
9. Helsinki Pre Tour 10.05.2026 and Helsinki Post Tour 12.05.2026

You may propose to participate in two Pre Tours and two Post Tours, but you can take part in only one Pre Tour and one Post Tour. Tour registration is made in the same form as your workshop registration. See more “Buyers and Registrations”.

This is our 9th time to organize the event. The event will be held in Porvoo, Finland.

Suppliers are invited from all Baltic and Nordic countries to meet Buyers either by coming to Porvoo 11.05.2026 AND/OR meeting them digitally 12.05.2026.

PARTICIPATION

You have three choices to attend:

1. In Porvoo only 11.05.2026

2. Online only 12.05.2026

3. Combination = Both Porvoo and Online Workshops 11.05 – 12.05.2026

PRICE CATEGORIES WITHIN REGISTRATION TIMETABLE

Super Early Bird Package is valid 01.12.2025 – 15.1.2026.

Early Bird Price Package is valid 16.1.2026 – 28.2.2026.

Normal Price Package is valid 1.3 – 31.3.2026.

Prices

PORVOO 11.05.2026 own table add. person shared table+list ***
Super Early Bird           950 €         250 €      1 500 € (750 €/company)
Early Bird Price           1150 €          250 €    1 900 € (950 €/company)
Normal Price               1350 €          250 €    2100 € (1050 €/company)

Electricity on Table         80 €               0 €        80 €
Get Together Party         90 €             90 €      180 € (2 persons)

ONLINE 12.05 own table add. person shared table + list ***
Super Early Bird              650 €        150 €        800 € (400 €/company)
Early Bird Price               750 €        150 €       900 € (450 €/company)
Normal Price                    850 €       150 €       1000 € (500 €/company)

Get Together Party **       90 €         90 €        180 € (2 persons)

COMBINATION 11.05 – 12.05.2026 own table add. person shared table+list ***
Super Early Bird Price     1 400 €     300 €  1 500 €
Early Bird Price                 1 700 €     300 €  1 600 €
Normal Price                      2 000 €   300 € 1 700 €
Electricity on Table *               80 €         – €     80 €
Get Together Party **             90 €        90 €     180 € (2 persons)

* = Only for 11.05.2026 event in Porvoo. (Porvoo Taidetehdas)
** = You can participate as Online Supplier also 11.05 Get Together Party if you are in Southern Finland area
*** = Shared table with an company means you will have also shared meeting list

PRE AND POST TOURS

Prices when tour itinerary is received from hosting destination/company not later than 31.3.2026.

Pre and Post Tours Package 1 Package 2 Package 3
1 Pre or Post Tour       900 €     1 100 €     1 300 €
2 Pre or Post Tours   1 400 €   1 600 €     1 800 €

Virtual Tour

1200 €, max. 1 hour/1 tour, no Buyer limitations, mainly targeted to Online Buyers. Max. 2 tours/destination. Virtual Tours are going to be held 13.05.2026.

We are looking also for Pre and Post Tour programme hosts (companies and destinations) from Estonia, Finland and Sweden. When registering, please indicate your interest in hosting also FAM trips.

Participating as Supplier
The event is dedicated for companies located in Baltic and Nordic countries and interested in international markets and are offering interesting products for travel trade buyers from abroad.

When entering the workshop venue, you need to register first to get a special Supplier Badge which allows you to walk around in the restricted area and meet the buyers.

PROGRAMME FOR SUPPLIERS

Porvoo Workshop 11.05.2026.
Here below the schedule. Timetable is set in EET time (+2 GMT)!

09.00 Suppliers for the Online event can register and set up their technical equipment.
09.30 – 10.00 Registration for Offline Buyers
10.00 – 13.15 Meetings
13.15 – 14.00 Lunch break
14:00 – 15.30 Meetings continue
15.30 – 15.45 Coffee break
15.45 – 17.00 Meetings continue
17.00 Workshop ends
18.00 – 20.30 Get Together Party for Offline Participants.

Get Together Venue
Will be published in March 2026.

Catering
There is non-stop coffee/tee/water station in the workshop room.

Lunch menu includes starter, main course, coffee/tea + petit four and water as beverage. Additional orders at your own expenses. Lunch is served from 13.15 to 14.00. While registering to the event, please advise if you have any special diets or food allergies.

The lunch menu includes tap water, which is very good and potable in Finland. Any additional soft drinks and alcohol you need to pay directly to the restaurant.

Electricity
Electricity to be installed to your workshop table costs 80 € + VAT 24%/person.

Get Together Party

There is Get Together Party 11.05.2026 from 18.00 to 20.30. Location: will be published in January 2026.

Price: 90 € + VAT / person.
Price inludes: 3-course meal with limited amount of beverages.

Online Meeting Workshop

10.6.2025 in Helsinki
Here below the schedule. Timetable is set in EET time (+2 GMT)!

08.00 Suppliers for the Online event can test their technical equipment in our meeting system
09.00 – 12.00 Meetings. All meetings are for 15 minutes
12.00 – 12.45 Lunch break
13.00 – 15.30 Meetings continue
15.30 – 15.45 Coffee break. For Online Workshop participants there is no obligatory break
15.45 – 17.00 Meetings continue
17.00 Workshop ends

How to participate in OFFLINE Workshop?
In 20-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 10.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS” . You can register and book the meetings through Tavata platform during the period of 01.04.2026 morning – 06.05.2026 at noon.

Cost of Summer Fun Workshop participation as a Supplier – including a table, one sales representative, use of meeting booking tool, lunch, and non-stop coffee station services.

How to participate in ONLINE Workshop?
It is important that Suppliers and Buyers technically master our digital platform where your profile and prearranged meetings are managed. Also you need to master video conference tool with audio, camera, and sound system.

It is necessary to download Google Chrome as a browser. By using this browser our digital platform will work properly. Also we recommend to check your company firewall system and if you use company computer/laptop/iPad. Sometimes firewall blocks all kinds of video conference systems. We recommend then using your own, personal computer instead.

We provide minimum 3 Training Sessions prior to workshop day. It is required to participate at least in one training session. It will give you profound information on how to manage Summer Fun Workshop Digital Platform successfully.

In 15-minutes one-to-one PREARRANGED MEETINGS you have the opportunity to introduce your company to other attendees from 09.00 to 17.00 o’clock. Meetings can be requested both ways: suppliers from buyers, media or event partners and vice versa. You can accept or reject the meeting request. SEE MORE OF THIS OPERATION IN TITLE “PREARRANGED MEETINGS”

Why combine both Porvoo and ONLINE Workshops?
You can easily combine both Offline and Online workshop events. The Buyers are not the same in these two workshop events.

Shared table
Two different companies can share the workshop table 11.05.2026 . They will have one common meeting list to share; not 2 separate ones.

Two different companies can share “digital table” at the digital workshop 10.6.2025. They will have one common meeting list to share, not 2 separate ones.

The price list above shows “shared table + list” as two companies together. You need to divide the price in two to find what is your own company participation cost. For example 2 companies want to participate Offline Workshop 11.05.2026 event only. The total cost is 1100 euros + VAT % where applicable. The company cost would be then 550 euros + VAT %.

Pre and Post Tours
There are 3 different service packages available. You can choose either 1 or 2 tours. If you choose 2 tours, we recommend to have 1 Pre and 1 Post Tour.

Pre Tours should be between 07.05 – 10.05.2026. Pre Tour can be from minimum half day to maximum 4 days/3 nights of duration.

Post Tours should be between 12.05 – 15.05.2026. Post Tour can be from minimum half day to maximum 4 days/3 nights of duration.

Service packages have different terms and conditions:

Package 1: max. 6 participants in each tour and ToolBox choose and approve the tour participants
Package 2: max. 6 in each tour and the hosting destination choose and approve the tour participants
Package 3: max. 10 participants in each tour and the hosting destination choose and approve the tour participants

The hosting destination covers the expenses as follows: transfer in/out of Helsinki to the destination, all accommodation, all meals, all tours and other services during the Pre or Post Tour.

Accommodation
You can book your hotel for the event by using our preferred hotel offers. You need to book your accommodation directly and using reservation guidelines as follows.

More information, please contact: 

Hotel Offers

Accommodation
Recommended nights are  10.05 – 11.05 (Sunday-Monday night) and  11.05 – 12.05.2026 (Monday-Tuesday night).

Hotel offers will be published not later than January 2026.

Guests can choose their preferred room type and receive an additional discount by paying for the reservation at the time of booking. The cancellation policy for individual bookings depends on the type of reservation chosen by the guest. To confirm the reservation, guests must provide the hotel with valid credit card details. Rooms can be booked based on the hotel’s availability, no later than 10 days before arrival.

Terms and Cancellation Policy of the workshop
The exhibitor shall have the right to cancel the participation in Summer Fun Workshop within fourteen (14) days of receiving confirmation from the Organizer. Requests for cancellation of participation must be made in writing.

More information

If you need additional information, please contact:

Juha-Pekka Tuominen, Senior Market Specialist

SUPPLIER REGISTRATION

The final registration date is 31.03.2026.

Suppliers

• Event
• Hosting Pre & Post Tours, Virtual Tours
• Electricity
• Get Together Party
• Lucky Draw Lottery

Supplier registration will be open 1.12.2025 until 31.03.2026.

Click here to register

We use event platform Tavata Events to schedule meetings in advance for both Porvoo offline event 11.05.2026 and digital online event 12.05.2026. Suppliers and buyers’ profiles will be added to Tavata and will be receiving login instructions from us.

Training Sessions

We will organize training sessions for using Tavata platform. Trainings will be conducted in English with Zoom. You will receive training invitation from us. Here are the training schedules:

We strongly recommend participating at least one of the Training Sessions which we organize starting 9.4.2026 at 10.00 am and 2.00 pm. (This day is the only time we organize Training Session twice). Training Sessions are similar to each other. Then the following weeks the training is always only at 2.00 pm
09.04 at 2.00 pm
16.04 at 2.00 pm
23.04 at 2.00 pm
30.04 at 2.00 pm

You will get not later than 8.4.2026 a link to Zoom where this training takes place. The Zoom link will be the same for all our Training Sessions and you can find it from our event website. See the title “Preorganized Meetings”. https://www.toolboxtravel.fi/event/summer-fun-workshop-2026/

The final day to make any meeting requests beforehand is 06.05.2026 (Wednesday) until noon, +2 UTC / Eastern European Time Zone (Finland).

We will use Zoom service for the Trainings. Click the link and it will direct you to the Training Session. Please note, timetable below is in Eastern European Timezone which is +1 to Central European Timezone.

Summer Fun Workshop 2026/ToolBox Conslting is inviting you to a scheduled Zoom meeting.

Topic: Summer Fun Workshop 2026 – Tavata – Prearranged Meeting System

Join Zoom Meeting

ToolBox Consulting is inviting you to a scheduled Zoom meeting.

Topic: Summer Fun Workshop 2026 – Preorganized Meetings and Porvoo + Online Workshop Meetings 11.05 – 12.05.2026
Time: May 6, 2025 10:00 Helsinki
Join Zoom Meeting
https://us02web.zoom.us/j/82100373971?pwd=Qmp8Xjw9ShauHmbCEoaB8bvvlenPuo.1

Meeting ID: 821 0037 3971
Passcode: 119165

How to use Tavata? Training Materials

See here video about our Training Session. Click the link or watch the video: https://youtu.be/yqaefmlNosA

Important dates

For offline event 9.6.2025, meeting scheduling will be open from 6.6 until 5.6.2025, 12:00pm (Finnish local time).

For online event 10.6.2025, meeting scheduling will be open from 6.6.2025 until 9.6.2025, 12:00 pm  (Finnish local time).

Porvoo is a city in Finland. It is located on the south coast of the country, on the Gulf of Finland. Porvoo lies in the eastern part of the Uusimaa region. The population of Porvoo is approximately 52,000, while the sub-region has a population of approximately 60,000.

Porvoo is Finland’s second oldest city, and its beauty lies in the details: cobbled lanes that wind between pastel-painted wooden houses, red-ochre shore warehouses reflected in the river, and façades shaped by centuries of craftsmanship. Architecture here is a storybook of Finnish history, from the medieval Porvoo Cathedral to the 18th-century Holm House and the Old Town Hall, the oldest still standing town hall in Finland.

Creativity still flourishes in Porvoo today. The Art Factory (Taidetehdas) is a cultural centre hosting exhibitions, concerts and studios, while the Walter Runeberg Sculpture Collection highlights works by one of Finland’s most significant 19th-century sculptors. Stroll through the National Urban Park for sweeping views from Castle Hill (Iso Linnamäki) and to see how architecture, landscape and nature are woven together.

Shopping in Porvoo is an artisan’s delight. The small Taidehalli Shop inside the Art Factory offers ceramics, jewellery and textiles by local makers. Sisustus Ometta mixes vintage finds with Nordic home décor, while Taiga Colors adds a playful Finnish touch with bright trays and birch-veneer designs. Fashion enthusiasts can stop at Studio Sieluisa, where locally made clothing reflects a slower, more sustainable approach. Even a visit to Skafferi, a speciality grocer of teas, oils and small-batch ingredients, feels like stepping into a craft shop for the senses.

Read more about Porvoo: https://www.visitporvoo.fi/en/